OpenProject

• OpenProject pricing starts at $7.25/user/month for its Basic plan
• OpenProject offers a Community edition that is completely free of charge with no minimum user requirements for self-managed setups
• Pricing tiers enforce specific user minimums, starting at a minimum of 25 users for the Basic and Professional tiers, scaling up to 100 users for Premium and 1,000 users for Corporate plans 

Here’s a breakdown of feature differentiation by OpenProject plan: 

OpenProject’s pricing structure is based on a per-user model. Paid plans are billed per user per month (with seat counts selected in increments of 5) and vary based on the length of the subscription runtime. Each plan builds on the previous one, adding more advanced project management tools, expanded enterprise-grade add-ons, tighter security configurations, and higher tiers of professional engineering support as you move up the plans.  

Community 

Ideal for: Technical teams and organizations seeking a fully featured, self-managed project management environment completely free of charge.  

What to know about this plan: The Community edition is OpenProject’s completely free tier. It is hosted on an organization’s own infrastructure. While it contains a full suite of agile tracking features, it lacks the commercial enterprise add-ons and direct personal technical support found in the paid plans.

Community Plan Features 

• Community Features providing access to core project tracking structures, including Gantt charts, work packages, scheduling, and boards
• Community Support providing non-personal assistance entirely driven by user guides and the community forum
• Community Tickets allowing users to review and participate in shared public tracking workflows within the community forum 

Basic 

Ideal for: Groups that require essential project oversight tools, basic technical backup, and customizable team interfaces.

What to know about this plan: The Basic plan is the introductory commercial tier, bringing essential enterprise add-ons and official vendor support. This plan introduces helpful automation triggers and visual planning tools, making it a step up for teams that want direct email assistance and custom corporate branding.  

Basic Plan Features 

• All Community features and incorporates the complete core open-source baseline into the subscription matrix 
• Basic Enterprise Add-ons providing initial commercial-tier system additions, custom workspace layouts, and automated process rules
• Basic Support delivering personal email support

Professional 

Ideal for: Highly collaborative departments needing advanced administrative access controls and seamless document collaboration links.

What to know about this plan: The Professional tier focuses heavily on enterprise security governance and cloud-based file storage integrations. This plan is designed for operational setups that rely heavily on external document storage systems and want to establish secure, unified identity access across their workforce while keeping internal discussions organized.  

Professional Plan Features 

• All community features from Basic and carries forward all previously unlocked core workflows and email support privileges 
• Professional Enterprise Add-ons introducing advanced secure authentication systems, document sharing pipelines, and strict administrative controls 
• Professional Support expanding coverage hours adding direct phone support 

Premium 

Ideal for: Structured project management offices managing cross-project portfolios and automated user provisioning.

What to know about this plan: The Premium tier targets multi-project alignment, high-level governance, and automated administration. The key additions here provide administrators with portfolio visibility across separate workspaces and automate employee roster adjustments via directory sync tools.  

Premium Plan Features 

• All community features from Professional and inherits all historical file management links, telephone access lines, and security boundaries 
• Premium Enterprise Add-ons unlocking corporate portfolio oversight toolsets, custom workflows, and automated system fields 
• Premium Support extending operational hours adding direct "remote hands" installation and upgrade assistance 

Corporate

Ideal for: Large global organizations demanding sovereign ecosystem connections, maximum API automation, and high-priority infrastructure defense.

What to know about this plan: The Corporate tier is OpenProject’s advanced package, designed for enterprise-scale deployments. It provides an inclusive framework that bridges open-source infrastructure with secure digital workplace systems. This tier focuses on real-time cross-platform provisioning, automated file defense, and direct product engineering backing.  

Corporate Plan Features 

• Corporate Support providing a dedicated onboarding manager (3 hours of direct assistance), onboarding training, custom training material, and best practices documentation 
• Custom Plugin Support ensuring engineering compatibility and framework validation for specialized corporate extensions 
• Dedicated Support Engineer assigning a direct, priority technical resource to manage system uptime, infrastructure architecture, and high-priority tickets 

• Reviewers highlight that the core open-source version is free of charge, offering baseline project tracking features without upfront licensing costs 
• Users note that agile methodologies, boards, and specialized modules are locked behind the paid versions, which requires upgrading to access specific tools 
• Self-hosted administrators note that while the community code has no purchase cost, the infrastructure expenses and technical skills required to host, maintain, and configure the platform manually add to the total cost 

Choosing the right OpenProject plan means aligning your organization's size, collaboration needs, and hosting preferences with the capabilities included in each tier. Small to mid-size organizations and large enterprise teams can evaluate which plan fits best by looking at these key criteria: 

• Determine your hosting preference: Decide whether your team prefers an on-premises deployment hosted on your own local infrastructure or a cloud-hosted environment maintained completely by the vendor 
• Consider your team size: The Community edition has no minimum user limit, while the Basic and Professional tiers require a 25-user minimum, and the Premium and Corporate levels scale up to 100 and 1,000 minimum users respectively, making them ideal for mid-size organizations to large-scale operations 
• Identify your collaboration requirements: Decide if your team needs standard tracking features or if you require advanced enterprise add-ons like the visual Team Planner, integrated Agile boards, and custom corporate branding 
• Evaluate external tool integrations: Review how heavily your workflows rely on external systems. If your organization requires direct connection to Microsoft tools like OneDrive and SharePoint, you will need to select the Professional tier or higher 
• Review user synchronization and governance: If your administration requires automated user management, the Premium tier introduces LDAP synchronization to automatically manage and sync user accounts and department groups 
• Factor in your support requirements: Determine what level of vendor assistance your technical staff needs. You can rely on community support, or choose paid plans that scale from email support (Basic) and phone support (Professional) up to dedicated installation assistance (Premium) and a dedicated onboarding engineer (Corporate) 

The primary consideration for most teams is whether OpenProject delivers enough project tracking, data control, and collaboration value to justify its setup and recurring costs. Based on user feedback and the platform’s technical capabilities, here is what the data shows: 

Value For Money 

Users state that OpenProject provides operational utility for organizations that prioritize open-source software and data privacy. The platform serves as an alternative to closed-source project management systems, particularly for teams that require direct control over hosting infrastructure and compliance frameworks.  

Ease Of Use And Its Impact On Value 

The platform contains a specific functional layout that impacts its operational utility. Users note the work package tracking structure and the inclusion of classic and agile modules, which limit the necessity of deploying multiple separate tools. This layout allows organizations to: 

• Reduce tool fragmentation by centralizing task tracking, timeline planning, bug tracking, and cost management into a single software environment 
• Retain complete data ownership via self-hosted deployments, which removes the compliance parameters and security requirements associated with public cloud data storage 

Alternatives To OpenProject 

OpenProject is a well-rated open-source project management platform with an overall rating of 5/5. However, how does it compare with other project management and documentation solutions on the market? Several competing platforms also maintain strong overall ratings: 

Disclaimer: The pricing is subject to change.  

The appropriate OpenProject plan for your organization depends on your deployment preferences, team size, and your specific security, governance, and support requirements. Here is a straightforward way to determine which tier fits your needs: 

Self-Hosted Individuals And Technical Groups 

The Community edition is a practical choice for technical individuals and teams that need essential task tracking capabilities. It provides core open-source tools for task organization, work package tracking, and baseline project planning at no licensing cost. This tier is suitable for operations with internal engineering skills to manage their own infrastructure, installations, and updates without vendor intervention.  

Standard Functional Teams 

The Basic plan is designed for teams that require a hosted cloud infrastructure or straightforward on-premises deployments without technical maintenance overhead. It introduces baseline email support paths directly from the vendor alongside foundational enterprise add-ons. This plan is ideal for teams starting with a minimum seat count that want to move away from handling manual software updates while maintaining clean, structured project tracking.  

Cross-Platform Collaborators 

The Professional plan is built for operations that require advanced interface customization and document coordination across multiple systems. It introduces functional layout enhancements like the visual Team Planner, interactive agile boards, and custom company themes, alongside built-in file integrations for Microsoft OneDrive and SharePoint. This tier is best for teams that need to link project documentation directly to external corporate storage platforms and require phone-based customer support.  

High-Oversight Operations 

The Premium plan supports complex organizational structures by providing automated security governance and deeper workspace controls. It includes specialized portfolio management dashboards, project initiation approval workflows, and centralized user management via LDAP synchronization. This tier is best for administrators who handle large deployments, prioritize automated user synchronization, and require remote hands installation and upgrade assistance.  

Sovereign Enterprise Organizations 

The Corporate plan is tailored for large-scale deployments requiring sovereign open-source digital workplace integrations and high-level vendor backing. It provides full technical infrastructure integrations for openDesk and Nextcloud Hub alongside an assigned support engineer, custom plugin evaluation, and dedicated onboarding managers. This plan is essential for companies with strict compliance boundaries that demand maximum system security and direct engineering resources.  

Does OpenProject offer a free version?  

Yes. OpenProject provides a free and open-source Community edition that can be downloaded and self-hosted at no cost.  

What are OpenProject's pricing options?  

The Basic plan costs $7.25/user/month with a 25-user minimum, the Professional plan costs $13.50/user/month with a 25-user minimum, and the Premium plan costs $19.50/user/month with a 100-user minimum commitment.  

Does OpenProject offer a free trial?  

Yes. OpenProject offers a 14-day free trial for both its cloud-hosted and on-premises deployment options. Organizations can evaluate premium features during the trial period before committing to a paid subscription. If no upgrade is made after the trial ends, cloud trial instances are automatically deactivated and removed, while on-premises installations revert to the free Community edition.  

Is it possible to change an OpenProject subscription later?  

Yes. Users can upgrade their plan or subscription period whenever needed. Downgrades are applied at the end of the active subscription term.