Knowify

• Knowify uses a tiered pricing structure with user limits included in each plan, meaning costs increase directly with team size rather than usage volume 
• Pricing starts at $149/month for the Core plan 
• The Advanced plan costs $399/month and adds job costing, scheduling, subcontractor management, and reporting capabilities 
• Enterprise pricing is custom and tailored to larger construction firms 
• Annual billing options reduce the effective per-user cost depending on contract terms  
• The Core plan focuses on job management and billing workflows  
• The Advanced plan includes scheduling, reporting, and subcontractor coordination 
• Enterprise adds governance, permissions, and client-facing controls 
• The vendor offers a free trial as well with Core and Advance paid plans 

Here’s how Knowify features differ across plans: 

Knowify structures its pricing around three plans designed to serve teams at different stages of growth – from individuals and small groups to mid-sized businesses and larger organizations that require automation and analytics. The sections below explain who each plan is best suited for, what it includes, and when it delivers the most value.  

Knowify Core Plan

Ideal For: Small contractors, independent builders, and growing construction firms that manage a limited number of projects and have basic financial tracking needs.  

Pricing: $149/month or $99/month (Annual Billing) 

What To Know About This Plan 

The Core plan is structured around essential construction operations, including estimating, contract management, and billing workflows. It is primarily designed for teams that need structured job tracking without advanced scheduling or the complexity of enterprise-level reporting. However, as project volume increases, limitations in reporting and workflow automation can become more visible.  

Key Features 

• Project management tools 
• Contract and change order tracking 
• AIA-style progress billing 
• Purchase order management 
• Mobile field access for crews 

Knowify Advanced Plan 

Ideal For: Growing construction companies, general contractors, and subcontractor-heavy operations requiring deeper financial control and structured project execution.  

Pricing: $399/month (Monthly Billing) or $329/month (Annual Billing) 

What To Know About This Plan 

The Advanced plan becomes the operational core for most scaling contractors. It expands beyond basic project tracking into scheduling, subcontractor coordination, and financial reporting. This is typically the point at which Knowify transitions from a job-tracking tool to a full construction operations platform.  

Key Features 

• Advanced job scheduling system 
• Subcontractor management tools 
• Document management system 
• Growth and financial reporting 
• Enhanced project tracking workflows 

Knowify Enterprise Plan 

Ideal For: Large construction firms, multi-team contractors, and organizations requiring advanced permissions, user access controls, and administrative oversight.   

Pricing: Custom Pricing 

What To Know About This Plan 

The Enterprise plan is designed for firms operating at scale, where coordination, permissions, and client communication require stronger oversight and permissions. It introduces advanced reporting, submittals, and permission-based workflows, making it suitable for firms managing multiple large-scale projects simultaneously.  

Key Features 

• Enterprise-level reporting dashboards 
• Advanced subcontractor workflows 
• Customer portal access 
• Advanced user permissions 
• Submittal management system 

• Users generally view Knowify pricing as reasonable for a construction-specific platform, particularly when compared to higher-cost enterprise tools used in the contracting space. The value is often tied to job costing accuracy, AIA billing, and financial workflow consolidation rather than standalone affordability 
• A recurring theme in feedback is QuickBooks integration, with users noting that Knowify eliminates duplicate data entry by syncing project financials and invoicing directly with QuickBooks Online, reducing reliance on separate accounting workflows 
• Several users highlight change order management and profitability tracking as key justifications for the pricing, particularly for growing contractors transitioning away from spreadsheets or manual billing systems 
• Some users note that while the platform delivers strong value, the pricing could be more accessible at lower tiers, especially for teams that only use a subset of available features or are early in their adoption of construction management software 

Knowify pricing extends beyond the base subscription, especially for teams that rely on field operations, equipment tracking, or service-based workflows.  

While the Core, Advanced, and Enterprise plans cover standard construction management needs, several add-ons and usage-based tools can affect the total cost.  

Choosing between Knowify’s plans is less about team size and more about how work is structured across financial control, operational coordination, and governance requirements. Each tier reflects a different level of control over construction workflows rather than simply adding more features. Consider the following factors before making a decision: 

• Financial Control Needs: Teams that primarily need estimating, contract management, and basic job-level billing typically align with the Core plan. It supports essential financial tracking without introducing deeper cost structuring or advanced reporting layers 
• Operational Coordination: Advanced becomes more relevant when projects require structured scheduling, subcontractor coordination, and continuous cost visibility. This tier supports teams managing multiple active jobs where timing, dependencies, and job costing need tighter alignment across field and office operations 
• Governance And Oversight: Enterprise is built for environments where control extends beyond execution into permissions, reporting hierarchy, and client-facing access. It is typically used by organizations managing parallel project streams where oversight, compliance, and structured reporting matter as much as execution 
• Reporting Depth: Core provides baseline visibility into job progress, while Advanced introduces layered reporting tied to financial and operational performance. Enterprise extends this further with organization-wide reporting structures designed for multi-team decision-making 
• Subcontractor And Client Management: Firms with limited external coordination needs can operate within Core, but those managing multiple subcontractors or client communication workflows will typically require Advanced or Enterprise for structured control over documentation, updates, and accountability 

Whether Knowify is worth the cost depends on how deeply a construction business relies on structured financial control and job-level visibility. The platform delivers stronger value when it replaces fragmented tools rather than sitting alongside an already established stack. The real assessment comes down to how much operational consolidation it brings to day-to-day work. The areas below help evaluate its overall value.   

Value For Money 

Knowify generally makes sense for contractors who want estimating, billing, and job costing managed within a single system. In smaller setups, the Core plan is often used to replace spreadsheets or manual tracking. At the same time, Advanced is typically adopted when financial control and job coordination become more structured across multiple projects.  

As usage expands into higher tiers, value becomes less about access to features and more about how consistently those features are used. Teams that actively rely on scheduling, cost tracking, and reporting across active jobs tend to see stronger returns, while partial adoption can dilute the perceived value.  

Ease Of Use 

Initial setup can require time, particularly when configuring job structures and linking accounting workflows such as QuickBooks. This stage is often where teams experience the most friction, especially if internal processes are not clearly defined beforehand.  

Once configured, day-to-day usage becomes more stable and predictable. Core activities such as billing, job tracking, and project updates generally run smoothly. However, more advanced workflows may require additional onboarding or internal alignment to ensure consistent usage across teams.  

Workflow Consolidation 

One of Knowify’s core pricing justifications is consolidating construction workflows into a single system. It centralizes estimating AIA billing, job costing, purchase orders, and project tracking within a unified environment designed specifically for contractors.  

For teams previously relying on separate tools for accounting, scheduling, and job execution, this reduces switching between systems and improves visibility across active projects. The primary value here is not the number of features available, but the operational consistency that comes from bringing workflows into one place.  

While Knowify focuses on construction-specific financial and project management workflows, some businesses may evaluate broader project management platforms or alternative construction management systems depending on reporting requirements, service operations, and budget constraints.  

Disclaimer: The pricing is subject to change.  

Based on user reviews, Knowify has received the following ratings:  

• Overall Rating: 4.6/5 
• Customer Support: 4.5/5 
• Functionality: 4.5/5 

Knowify is best suited for construction businesses that need estimating, billing, job costing, and project management in one platform. Its value comes less from low pricing and more from replacing multiple disconnected systems. User feedback suggests it performs best when used as a central operational hub, particularly for teams focused on financial accuracy and job-level tracking. The Core plan works well for smaller contractors with basic estimating and billing needs.  

The Advanced plan is better for growing teams that require job costing, subcontractor management, and deeper reporting. The Enterprise plan is designed for larger firms needing advanced permissions, reporting, and multi-team project oversight. Ultimately, the decision depends on how many workflow gaps Knowify can eliminate. Businesses that rely on AIA billing, cost tracking, and structured project management are more likely to see strong value, while teams with simpler needs may find it more than necessary.  

1. How much does Knowify cost?  

Knowify pricing starts at $149/month for the Core plan, which includes one user. The Advanced plan is priced at $399/month and includes up to ten users. Enterprise pricing is customized and based on the organization's specific needs. Annual billing reduces the effective monthly cost, with Core dropping to $99/month and Advanced to $329/month.  

2. Does Knowify offer a free plan?  

No! Knowify does not offer a permanent free plan. However, prospective users can request a demo through the official website to evaluate the platform before committing to a paid plan.  

3. Is Knowify priced per user?  

Knowify bundles users into each plan rather than charging per seat from the outset. The Core plan includes one user, the Advanced plan includes up to ten users, and the Enterprise plan supports unlimited users.   

4. What is the difference between Core and Advanced?  

The Core plan covers essential construction workflows, including estimating, contract management, AIA-style progress billing, purchase orders, and mobile field access. The Advanced plan builds on this with job costing, project budgeting, subcontractor management, advanced scheduling, work orders, daily logs, and growth reporting. For most scaling contractors, Advanced marks the point at which Knowify transitions from a billing and tracking tool to a full construction operations platform.  

5. Who should use Knowify Enterprise?  

The Enterprise plan is designed for large construction firms that need advanced user permissions, unlimited team access, enterprise-level reporting, submittal management, equipment management, and a structured customer portal. It is best suited for organizations managing multiple large-scale projects simultaneously, where governance, client communication, and administrative oversight are ongoing operational requirements.  

6. Does Knowify integrate with QuickBooks?  

Yes, Knowify offers two-way sync with QuickBooks Online, one of its most frequently cited strengths. The integration covers customers, vendors, invoices, purchase orders, time entries, and expenses. QuickBooks Desktop and Intuit Enterprise Suite integrations are available on the Enterprise plan. QuickBooks Payroll, QuickBooks Time, and QuickBooks Payments integrations are also supported across plans.  

7. Does Knowify offer equipment and fleet tracking?  

Yes. Knowify offers a Live Equipment Tracking add-on powered by the FleetSharp telematics platform, priced at $35/vehicle/month on a monthly plan or $25/vehicle/month on an annual plan. It provides GPS tracking for trucks and heavy equipment along with maintenance tracking, fleet performance monitoring, and safety alerts.