MeisterTask

MeisterTask uses a per-user, per-month pricing model across four tiers with a permanently Free plan forever.

• Free plan available with no time limit for individuals and small teams 
• Pro plan starts at $9/user/month (monthly) or $7/user/month (annual billing) 
• Business plan starts at $16/user/month (monthly) or $12.50/user/month (annual billing) 
• Enterprise pricing is custom and available on request 
• Annual billing saves up to 28% across Pro and Business plans 
• All paid plans include unlimited projects, integrations, and automations 
• AI Assistant credits are tiered: 20 on Free, 75 on Pro, 350 on Business 
• Free plan limits users to 3 projects and excludes recurring tasks, automations, and custom fields 
• A free trial is available for the Business plan 

Here’s how MeisterTask features differ across plans: 

MeisterTask structures its pricing across four plans designed to serve users at different stages, from individual task management to enterprise-grade collaboration and compliance. The sections below explain who each plan is best suited for, what it includes, and when it delivers the most value.

MeisterTask Free Plan 

Ideal For: Individuals, freelancers, and small teams exploring visual task management without an upfront commitment.

Pricing: $0 (Forever with no time limit) 

What To Know About This Plan 

The Free plan provides a permanent entry point into MeisterTask without a trial expiry. It includes unlimited tasks across up to three projects, basic templates, mobile access, and 20 AI Assistant credits. It is a functional starting point for solo users and small collaborations, but it becomes limited as project volume grows. Key restrictions include the three-project cap, absence of recurring tasks, no automations, no integrations beyond Meister tools, and attachment sizes capped at 20MB per file.

Free users can collaborate with paid account holders on shared projects. However, paid-tier features such as automations, custom fields, and advanced reporting are accessible only to users on the relevant paid plan for those projects.

Key Features: 

• Unlimited tasks 
• Up to 3 projects 
• Kanban board view 
• Basic templates 
• Mobile access (iOS and Android) 
• 20 AI Assistant credits 

MeisterTask Pro Plan 

Ideal For: Small teams and growing businesses that need unlimited project capacity, automation, and time tracking without the complexity of enterprise-level controls.

Pricing: $9/user/month (Monthly Billing) or $7/user/month (Annual Billing) 

What To Know About This Plan 

The Pro plan is the primary operational upgrade from Free, removing project limits entirely and introducing the features most growing teams require. Unlimited projects, integrations, time tracking, and workflow automations mark the point at which MeisterTask transitions from a personal productivity tool to a genuine team collaboration platform.

It is particularly well-suited for teams that manage recurring workflows, track time against tasks, and need task pinning and external sharing capabilities that are unavailable on the Free plan. The plan does not include custom fields, subtasks, or roles and permissions, which means teams requiring those features will need to evaluate the Business plan.

Key Features 

Everything included in the Free plan, plus: 

• Unlimited projects and tasks 
• Workflow automations 
• Time tracking 
• Unlimited integrations 
• Task pinning and external sharing 
• 75 AI Assistant credits 
• Seamless upgrade from Free plan 

MeisterTask Business Plan 

Ideal For: Mid-sized and larger teams requiring deeper collaboration controls, custom fields, advanced reporting, and role-based access management.

Pricing: $16/user/month (Monthly Billing) or $12.50/user/month (Annual Billing) 

What To Know About This Plan 

The Business plan extends Pro with the governance and reporting features that structured teams require. Custom fields, subtasks, roles, and permissions, and advanced reporting introduce meaningful operational depth beyond basic task tracking. Priority support and a full year of activity history make this plan appropriate for organizations where project continuity and accountability are priorities.

This tier is typically where MeisterTask delivers its strongest ROI for teams managing multiple concurrent projects across departments. The cost jump from Pro to Business is significant, and teams should assess whether custom fields, permissions, and reporting are actively needed before upgrading.

Key Features 

Everything included in the Pro plan, plus: 

• Custom fields 
• Subtasks 
• Roles and permissions 
• Advanced reporting and statistics 
• Full activity history (one year) 
• 350 AI Assistant credits 
• Priority support 

MeisterTask Enterprise Plan 

Ideal For: Large organizations, regulated industries, and enterprises requiring advanced security, compliance controls, and dedicated account management.

Pricing: Custom Pricing 

What To Know About This Plan 

The Enterprise plan is designed for organizations where data security, compliance, and administrative oversight are non-negotiable operational requirements. It introduces single sign-on (SSO), compliance-grade exports, custom onboarding, and a dedicated account manager.

Teams managing sensitive data or operating under strict regulatory frameworks (such as healthcare, finance, or government) will find the Enterprise tier the appropriate fit. Pricing is negotiated directly with MeisterTask and depends on team size, specific feature requirements, and support terms.

Key Features 

Everything included in the Business plan, plus: 

• Single sign-on (SSO) 
• Advanced security and compliance exports 
• Dedicated account manager 
• Custom onboarding and implementation support 
• Advanced admin controls 

• Users generally regard MeisterTask's free plan as one of its strongest advantages, with many noting that it provides enough functionality to meaningfully evaluate the platform before committing to a paid tier. For smaller teams and individuals, the free plan is frequently cited as a genuine differentiator 
• Automation is frequently cited as the feature that most clearly justifies the subscription cost, particularly for teams managing recurring workflows and task handoffs 
• At the same time, some users feel the per-user pricing becomes expensive at scale, with several noting the cost feels elevated compared to similar tools available in the market 
• A further theme in feedback is the visual design and ease of onboarding, with users across industries consistently noting that the Kanban interface reduces setup friction compared to more complex alternatives. Teams switching from tools like Asana or Trello typically report a smooth transition 

MeisterTask's pricing structure is relatively straightforward, but total cost can vary depending on team size, feature requirements, and integration needs.

Choosing between MeisterTask's plans depends on the scale of collaboration required, the depth of workflow control needed, and the centrality of task automation and reporting to daily operations. Consider the following factors before making a decision:

• Project Volume: The Free plan is appropriate for teams managing up to 3 concurrent projects with basic task-tracking needs. Teams managing more than three active projects simultaneously require Pro at a minimum
• Workflow Automation Needs: Automations are available starting with the Pro plan. Teams that rely on section-based triggers, automated task assignments, and recurring workflow rules will find the Free plan insufficient for operational efficiency
• Reporting and Accountability: Basic statistics are available on Pro, but meaningful reporting — including custom fields, activity history, and advanced analytics — requires the Business plan. Organizations that track performance across projects or need audit trails should account for this when selecting a tier
• Permission and Access Control: Roles and permissions are a Business-only feature. Teams that need to differentiate access levels between project managers, contributors, and external collaborators should budget for Business or Enterprise rather than Pro
• Security and Compliance Requirements: Teams operating under regulatory frameworks or requiring SSO, data residency assurances, and compliance exports need the Enterprise plan. These capabilities are not available at lower tiers
• Billing Structure: Annual billing reduces effective per-user cost by up to 28%. For teams with stable headcount, committing to annual billing on Pro or Business meaningfully reduces total annual spend. Monthly billing suits teams with fluctuating user counts
• Collaborator Model: Free users can collaborate on paid projects, but their access is limited to the Free plan. Teams where all contributors need full access to automations, custom fields, or advanced reporting should ensure everyone is on the relevant paid tier 

Deciding whether MeisterTask is the right investment depends on how a team's workflow maps to its feature tiers and whether the per-user cost is sustainable at scale.

Value For Money 

MeisterTask delivers strong value for teams whose primary requirement is visual task management with clean automation. The Pro plan is competitively positioned for small teams that need unlimited projects and integrations without the governance overhead of the Business plan. The free plan is one of the more generous entry points in this category, making it a low-risk path for evaluation.

Where value perception weakens is at the Business tier and above, where the per-user cost increases substantially. Teams that require custom fields and permissions but use only a subset of Business features may find the pricing disproportionate compared to alternatives that offer similar governance tools at lower price points.

Ease Of Use 

MeisterTask is consistently described as one of the more accessible task management platforms to set up and use. The Kanban board structure is immediately familiar, and basic project configuration requires minimal onboarding time. The mobile apps for iOS and Android support full task management, including time tracking, making them practical for distributed teams operating across devices.

The platform's design-forward interface is a genuine differentiator for teams that have struggled with the visual complexity of heavier tools. However, teams requiring more advanced configuration (custom workflows, nested subtasks, or complex dependency mapping) may find the interface simplicity a constraint at higher usage levels.

Workflow Consolidation 

 MeisterTask's strongest pricing justification comes from its ability to combine task management, time tracking, automation, and MindMeister integration into a single workflow layer. For teams currently managing tasks in spreadsheets or fragmented tools, this consolidation reduces operational overhead and improves project visibility without requiring a large-scale implementation effort.

While MeisterTask focuses on visual task management and agile collaboration, some teams may evaluate broader project management platforms depending on workflow complexity, budget, and feature depth requirements.

Disclaimer: The pricing is subject to change.

Based on verified user reviews, MeisterTask has received the following ratings: 

• Overall Rating: 4/5 
• Customer Support: 5/5 
• Functionality: 3.5/5 

MeisterTask is best suited for teams that prefer simple, visual Kanban workflows and quick onboarding over complex project management tools. Its pricing is more justifiable when it replaces multiple fragmented task tools and reduces manual work through automation. The Free plan works well for individuals and small teams testing the platform or managing limited projects. The Pro plan fits growing teams needing unlimited projects, integrations, and time tracking. The Business plan is designed for teams that need advanced reporting, custom fields, and stronger accountability. The Enterprise plan is intended for organizations requiring higher security, compliance, and dedicated support.

The decision ultimately depends on workflow needs; lighter teams benefit most from Pro, while more structured or regulated organizations are better suited to Business or Enterprise plans.

1. How much does MeisterTask cost?

MeisterTask offers a permanent free plan. The Pro plan starts at $9/user/month on a monthly plan or $7/user/month on an annual plan. The Business plan costs $16/user/month monthly or $12.50/user/month annually. Enterprise pricing is custom and available on request. Annual billing saves up to 28% compared to monthly rates.

2. Does MeisterTask offer a free plan?

Yes, MeisterTask's Free plan is permanently available with no time limit. It includes unlimited tasks across up to three projects, basic templates, mobile access, and 20 AI Assistant credits. It is not a trial; teams can use it indefinitely, though key features like automation, unlimited integrations, and external sharing require a paid plan.

3. Is MeisterTask priced per user?

Yes, all paid MeisterTask plans are billed on a per-user, per-month basis. The total cost scales directly with the number of active users on the account.

Free users can collaborate with paid account holders, though their access to shared projects is limited to the capabilities of the Free plan. Teams that require uniform access to paid features for all contributors should ensure that all active users are on the same paid tier.

4. What is the difference between Pro and Business?

The Pro plan covers unlimited projects, time tracking, automations, and integrations, the core operational requirements for most growing teams. The Business plan adds custom fields, subtasks, roles, and permissions, advanced reporting, a full year of activity history, and priority support. Teams that need governance controls and deeper analytics should budget for Business from the outset rather than upgrading mid-workflow.

5. Does MeisterTask offer a free trial?

Yes, a free trial is available for the Business plan, allowing teams to evaluate paid features before committing. The permanent Free plan also functions as an extended evaluation path for teams not ready to trial Business-tier features immediately.

6. Who should use MeisterTask Enterprise?

The Enterprise plan is designed for large organizations requiring single sign-on, compliance-grade data exports, advanced admin controls, and a dedicated account manager. It is best suited for regulated industries (such as healthcare, finance, or government) where data security and auditability are operational requirements rather than optional features.

7. Does MeisterTask integrate with other tools?

Yes, MeisterTask supports integrations with tools including Zapier, Slack, GitHub, Zendesk, Salesforce, and MindMeister, among others. Unlimited integrations are available on the Pro plan and above. The Free plan has limited integration access. Enterprise teams can also configure custom integrations depending on negotiated terms.

8. Are there discounts available for nonprofits or educational institutions?

Yes, MeisterTask offers pricing discounts for qualifying educational institutions and nonprofit organizations.