ResourceGuru

• Resource Guru pricing starts at $5/person/month for the Grasshopper plan 
• Pricing follows a per-person, per-month model, with non-human resources such as equipment and meeting rooms billed only for what you use 
• All three plans, Grasshopper, Blackbelt, and Master, are available on both monthly and annual billing, with annual plans offering two months free 
• A 30-day free trial is available across all plans with no credit card required 
• Customers can add or remove people at any time and are only charged for active resources 
• Invoice-based payment is available for accounts with more than 10 people on an annual plan 

Here’s a breakdown of feature differentiation by ResourceGuru plan

ResourceGuru’s pricing is structured to accommodate varying levels of resource management complexity. Plans are billed on a per-person or per-resource basis, allowing for granular control over costs. Each tier builds upon the functionality of the previous plan, offering more advanced reporting, data management, and security features as you move from Grasshopper to Master.  

Grasshopper

Ideal for: Teams and organizations that require essential scheduling and leave management tools to organize their workforce and assets.  

What to know about this plan: The Grasshopper plan covers the core scheduling and resource management functions a team needs to operate day to day. It includes unlimited projects and clients, multi-resource and repeat bookings, leave management, calendar sync, and clash detection. Users can filter and configure their schedule views and sync with external calendars. The plan does not include timesheets, reports, or project financial tools, making it most suitable for smaller teams focused primarily on visibility and allocation rather than analysis.  

Grasshopper Features 

• Resource Scheduling to visually manage team availability and assign tasks across projects 
• Leave Management for tracking vacations, sick days, and other types of time off 
• Unlimited Projects and Clients to ensure all work can be tracked regardless of the organization's scale 
• Personal Dashboards for individual users to view their specific schedules and upcoming tasks 
• Calendar Integrations to sync ResourceGuru schedules with external tools like Google Calendar and Outlook 

Blackbelt 

Ideal for: Organizations that need to move beyond basic scheduling to gain deeper insights through advanced reporting and streamlined data management.  

What to know about this plan: The Blackbelt plan includes every feature found in the Grasshopper tier while introducing powerful data tools. It is designed for managers who need to analyze team utilization and project health through customizable reports. Additionally, it simplifies administrative tasks by allowing users to import data directly into the system, making it suitable for teams with more dynamic resource requirements.  

Blackbelt Features 

Everything in Grasshopper, plus: 

• Advanced Reports to monitor utilization rates, billable hours, and team capacity 
• Report Downloads providing the ability to export data as CSV files for further external analysis 
• Data Import Tools to quickly migrate or update large amounts of resource and project information 
• Increased Placeholder Resources allowing for more flexibility in planning future projects before specific staff are assigned 

Master 

Ideal for: Larger teams or security-conscious organizations that require enterprise-grade access control and prioritized support.  

What to know about this plan: The Master plan is the most comprehensive offering, providing the full suite of ResourceGuru capabilities. In addition to all Blackbelt features, it focuses on security and efficiency for larger-scale operations. It includes Single Sign-On (SSO) to streamline user access and offers the highest level of customer support to ensure minimal downtime and rapid resolution of queries. This plan is appropriate for organizations where governance, access control, and operational oversight are critical priorities.  

Master Features 

• Single Sign-On (SSO) utilizing SAML to enhance organizational security and simplify user login processes 
• Priority Support ensuring faster response times and dedicated assistance from the support team 
• Maximum Placeholder Resources providing the highest allowance for long-term project forecasting and pipeline management 

• Many reviewers express that the pricing is straightforward and cost-effective, particularly for smaller teams looking for a dedicated alternative to complex spreadsheets 
• Some users have noted that while the initial cost is low, the cumulative expense of adding multiple non-human resources like meeting rooms or equipment can make the monthly bill higher than anticipated 
• A few reviewers mention that certain essential features, such as advanced reporting and data exporting, are restricted to higher tiers, which can pressure growing organizations to upgrade their plans sooner 

Choosing the right ResourceGuru plan requires matching your team’s scheduling complexity, reporting needs, and security requirements with the features available in each tier. Here’s a structured way to determine which plan best fits your organization: 

• Identify your immediate scheduling and resource management needs: Determine if you primarily need foundational tools for team visibility, leave management, and calendar syncing, or if your workflow requires more advanced data handling 
• Evaluate your reporting requirements: Consider whether your managers need to analyze team utilization and billable hours. While the Grasshopper plan offers basic scheduling, you will need the Blackbelt plan to access advanced reports and data exports 
• Assess your data management workflow: If you frequently need to migrate large amounts of resource or project data, note that data import tools are only available starting at the Blackbelt tier 
• Determine your security and support priorities: For organizations requiring enterprise-grade security, the Master plan provides Single Sign-On (SSO) via SAML and priority phone support 
• Calculate your total resource count: ResourceGuru bills on a per-resource basis. Account for both "human resources (people) and non-human resources (equipment or rooms), calculating these costs is important beforehand 
• Review your planning style: If your team does heavy forecasting, consider the free placeholder resource allowance in each plan, 1 for Grasshopper, 5 for Blackbelt, and 10 for Master, as extra placeholders beyond these limits incur additional costs.  
• Choose your billing frequency: Decide between monthly or annual billing ResourceGuru offers annual contracts that include a discount (two months free), but monthly billing provides more flexibility for teams with fluctuating staff numbers 
• Monitor your growth over time: As your projects become more data-driven, you may find the need to upgrade from Grasshopper to Blackbelt to gain better visibility into team capacity and utilization trends 
• Maintain flexibility: Since there are no hidden cancellation fees, you can adjust your plan or resource count as your project demands or team size evolves 

The primary consideration for most teams is whether ResourceGuru delivers enough practical scheduling and resource management value to justify its recurring costs. Based on verified user sentiment and the platform’s technical capabilities, here is what the data shows: 

Value For Money 

Across verified reviews on major software platforms, users generally report that ResourceGuru provides high operational efficiency for its price point. It is frequently highlighted as an affordable alternative to complex project management suites, especially for organizations that specifically need to centralize team availability, project assignments, and leave tracking without unnecessary feature bloat.  

Ease Of Use And Its Impact On Value 

The platform is consistently praised for an interface that significantly contributes to its overall value. Users frequently mention the intuitive drag-and-drop functionality, which reduces the learning curve for both managers and staff. This high level of usability helps organizations: 

• Decrease administrative overload by making the creation and adjustment of schedules fast and visually clear, reducing the time spent on manual spreadsheet updates 
• Consolidate resource tracking into a single source of truth, eliminating the need for multiple disparate calendars and helping to prevent overbooking or resource conflicts 
• Improve team transparency by providing individual dashboards that allow staff to see their own schedules clearly, which minimizes confusion and streamlines communication across the organization 

Resource Guru is a well-rated resource management platform with an overall rating of 4.5/5. However, how does it compare with other project management and scheduling solutions on the market? Several competing platforms also maintain strong overall ratings: 

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.

Based on verified user feedback on FindPM, ResourceGuru has received an overall score of 4.5/5 stars.

The appropriate ResourceGuru plan for your organization depends on your team size, your requirement for data-driven insights, and your specific security protocols. Here is a straightforward way to determine which tier fits your needs: 

Small Teams and Startups 

The Grasshopper plan is a practical choice for small organizations that need essential scheduling capabilities without advanced analytical data. It provides core tools for team visibility, including drag-and-drop scheduling, personalized dashboards, calendar synchronization, and basic leave management. This tier is suitable for teams focused entirely on coordination and avoiding scheduling conflicts.  

Growing Organizations 

The Blackbelt plan is designed for small to mid-size organizations that require more structured oversight and content control over project metrics. It introduces quick-log timesheets, client billing rates, and forecast-versus-actuals comparison reports. This plan is ideal for teams that need to scale up their tracking capabilities and require insights into billable hours and resource utilization.  

Mid-Size to Scaled Teams 

The Master plan supports more complex operations by providing advanced data management and administrative automation. It includes automated project approval workflows, Single Sign-On (SSO) security protocols, and data import tools alongside phone support. This tier is best for organizations that prioritize data privacy compliance and require a centralized, high-security approach to multi-departmental scheduling.  

Is resource Guru free?  

No ResourceGuru is not free.  

Can resource Guru track time?  

Resource Guru provides efficient tools for fast and accurate time tracking. Features like auto-suggested timesheet entries automatically sync data from your schedule to your timesheet, streamlining how you and your team log hours for better visibility.  

How does a resource guru work?  

Resource Guru serves as a centralized team calendar designed for project scheduling, resource management, and tracking capacity, leave, and time. Its robust reporting features provide insights into utilization rates, billable versus non-billable hours, overtime, and various types of time off.  

What is the process for the 30-day free trial?  

During the free trial, you have full access to explore every feature. You can upgrade to a paid plan at any time without losing your progress or data.  

Subscribers can choose between monthly or annual billing, with the annual option including a discount of two months free. No charges are applied if you cancel or decide not to subscribe before the trial ends.  

What are the costs for extra placeholders?  

Each plan provides a set of complimentary placeholders: 1 on the Grasshopper plan, 5 on Blackbelt, and 10 on Master. Any extra placeholders are billed at the standard per-person rate for that specific plan.  

How does adding or removing people, placeholders, and equipment affect my account?  

You can freely adjust the number of people, placeholders, or non-human resources, ensuring you only pay for actual usage. Any available account credit is automatically applied to your balance first.  

For those on annual plans, any resource changes made during the year result in pro-rated charges or credits, which are invoiced monthly. Monthly subscribers are billed at the start of each period based on the total resources active in the account at that time.  

Which currency is used for the listed prices?  

All pricing shown on the site is provided in US Dollars (USD).  

Is it possible to complete payments using a different currency?  

While the default billing is in USD, payments can be accepted in GBP upon request by contacting the support team. There are also plans to incorporate more currency options in the future.  

Are there invoicing options available for those unable to use credit cards?  

Invoicing is available for accounts with more than 10 members that opt for annual billing. To set up this payment method, please reach out to the support team to make arrangements.  

Can I change plans at any time?  

Yes, you can change your subscription at any time by navigating to the billing section to upgrade or downgrade your plan.  

What if I want to cancel?  

You can terminate your subscription whenever you choose, and no further charges will be applied once cancelled. Please note that refunds are not provided for the remaining duration of a monthly or annual billing period.