Taskworld

• Taskworld's pricing structure ranges from a permanent Free plan for small teams to custom Enterprise plans with advanced security and deployment options 
• The Free plan is available for up to 15 users with basic task management, Kanban view, and 1 GB storage 
• The Premium tier is a Paid plan with custom pricing, designed for teams needing advanced project management features without enterprise requirements 
• The Business tier starts at $19/user/month and adds Gantt charts, automations, 30 guests, 1 TB storage, and advanced workflow features 
• The Enterprise tier is available at custom pricing with unlimited workspaces, enhanced security controls, deployment options, and dedicated support 
• A 14-day trial provides full access to the Business plan features without requiring a credit card
• Annual Business plan billing reduces the monthly rate; Enterprise payment terms vary by deployment and contract requirements 

Here’s how Taskworld features differ across plans: 

Disclaimer: The pricing is subject to change.  

Taskworld's four-tier structure covers the full spectrum from individual users to large enterprises. Each plan is designed around a distinct operational profile, and the transitions between tiers are driven by headcount, workflow complexity, external collaboration needs, and security requirements. The sections below explain what each plan includes and where it fits best.  

Taskworld Free Plan 

Ideal For: Individuals tracking personal projects and small groups of up to 15 people who need basic tasks and project organization without a financial commitment.

Pricing: $0/user/month 

What To Know About This Plan 

The Free plan is Taskworld's permanent zero-cost tier. Unlike the 14-day trial, the Free plan does not expire. It supports up to 15 users within a single workspace, making it viable for small teams or departments that need a basic shared task environment. Storage is capped at 1 GB, and guest access is unavailable, which means all participants must hold a user account rather than joining as external collaborators.  

The Free plan provides Kanban view only: no List, Table, Calendar, or Gantt views. Task management basics are available: checklist items, tags, due dates, file sharing, comments, and notes. Project chat and group chat are included, making it possible for small teams to coordinate within the platform without external messaging tools. The open API allows technical teams to connect Taskworld with other systems without upgrading to a paid plan.  

The plan is not suitable for teams that need project visibility beyond Kanban, dependency tracking, time tracking, automation, or external integrations beyond email and the API. Teams that outgrow the 15-user cap or require guest access will need to upgrade to Premium or Business.  

Key Features: 

• Up to 15 users, 1 workspace, 0 guests 
• 1 GB storage 
• Unlimited tasks and unlimited active projects 
• Kanban view 
• Checklist items, notes, tags, labels, and due dates 
• File sharing and attachments 
• Comments, assignees, and followers 
• Project chat and manual group chat 
• User management 

Taskworld Premium Plan

Ideal For: Small to mid-sized businesses, remote teams, and process-oriented managers who need a full collaboration and project management feature set without the complexity or guest volume requirements of the Business plan.

Pricing: Custom Pricing (per-user pricing; annual billing available) 

What To Know About This Plan 

The Premium plan is positioned between the Free and Business tiers. It lifts the 15-user ceiling, expands storage to 100 GB, and enables 10 guests, making it usable for teams that need limited external collaboration. It unlocks four project views (Kanban, List, Table, and Calendar), subtasks, time tracking, task dependency, custom fields, project templates, private projects, permission settings, overview dashboards, project analytics, and a workload view.  

Two features available on Business tier are not included in the Premium tier: the Timeline (Gantt) view and automation. Teams that rely on Gantt-based planning or need workflow automation to eliminate repetitive manual steps will need to evaluate the Business plan instead. Tasks in multiple projects is also a Business plan-exclusive feature.  

The Premium plan includes cross-regional backup, audit reports, compliance export of messages, and phone support: security and support capabilities that are absent from the Free plan. It integrates with Dropbox, Google Drive, Google Meet, Microsoft Teams, Slack, Zapier, and GitHub, making it suitable for teams that already rely on these collaboration and storage platforms.  

Key Features 

• Unlimited users, 1 workspace, 10 guests 
• 100 GB storage 
• Unlimited tasks and unlimited active projects 
• Kanban, List, Table, and Calendar views 
• Subtasks, task activity log, reminders, task points 
• Time tracking and task dependency 
• Custom fields and pin project 
• Project templates and teams feature 
• Private projects and project permission settings 
• Copying project, performance feedback, overview dashboard 
• Project analytics, report export, project groups, workload, advanced search, archiving 
• Full cross-regional backup, audit reports, compliance export of messages 

Taskworld Business Plan

Ideal For: Teams and departments managing complex, multi-step workflows that regularly work with external partners, vendors, freelancers, or clients, and need Gantt planning and workflow automation.

Pricing: $19/user/month (monthly billing), $15/user/month (annual billing) 

What To Know About This Plan 

The 14-day trial provides access to Business plan features, allowing users to evaluate this tier before selecting a paid plan. It builds on Premium by adding the Timeline (Gantt) view, automations, tasks in multiple projects, audit exports, project activity feed, project export, and advanced admin console access, the last of which is exclusively available here and on Enterprise.  

The guest allowance doubles from 10 to 30; storage increases from 100 GB to 1 TB, and the Business plan explicitly targets teams that work with external partners, vendors, or freelancers at scale. For security, the Business tier adds compliance export of messages, audit exports, and full cross-regional backup; though SAML 2.0 SSO, dedicated cloud, and SLA remain Enterprise-only. Support expands to include phone, chat, and email, but a dedicated Customer Success Manager is not included at this tier.  

Key Features 

All Premium features, plus: 

• Unlimited users, 1 workspace, 30 guests 
• 1 TB storage 
• Unlimited tasks and unlimited active projects 
• All views including Timeline (Gantt) 
• Automations 
• Tasks in multiple projects 
• Audit exports, project activity feed, project export 
• Full cross-regional backup, audit reports, compliance export of messages 

Taskworld Enterprise Plan 

Ideal For: Organizations with more than 30 users, elevated security requirements, multiple isolated workspace needs, or a requirement for on-premises or dedicated cloud deployment.

Pricing: Custom Pricing 

What To Know About This Plan 

The Enterprise plan is built for organizational scale and security compliance. The most significant additions over the Business tier are SAML 2.0 Single Sign-On, VPC and on-premises deployment, dedicated cloud infrastructure, a Dedicated Customer Success Manager, SLA-backed technical support, custom onboarding, and free backup retrieval. Workspace limits are removed entirely, and both guest access and storage become unlimited.  

Taskworld explicitly recommends Enterprise for any team with more than 30 users or any organization with increased security demands. The single-workspace limitation of Business (which can create friction for organizations managing multiple discrete teams or clients) is removed at this tier. Enterprise subscriptions are paid by invoice and bank transfer in addition to credit cards. VPC and On-Premises Enterprise deployments require annual payment commitments.

Key Features 

All Business features, plus: 

• Unlimited users, unlimited workspaces, unlimited guests 
• Unlimited storage 
• SAML 2. 0 Single Sign-On 
• VPC/On-Premises deployment 
• Dedicated Cloud (DC) 
• Advanced Admin Console 
• Free backup retrieval 
• SLA
• Dedicated Customer Success Manager 
• Custom onboarding 
• Technical support (dedicated) 
• Invoice and bank transfer payment options 

• Users generally view Taskworld as offering strong feature coverage for its subscription cost, particularly for teams looking for task management and collaboration capabilities in one platform 
• Reviews commonly highlight Taskworld's broad feature set and built-in collaboration tools as strengths. However, some users mention that per-user pricing becomes expensive as teams grow 
• Some reviewers consider Taskworld expensive compared with lower-cost alternatives, but users who rely on built-in chat, file sharing, and project management features often see value in consolidating multiple tools 

Taskworld's pricing is relatively transparent for the Business plan, but several variables can affect total spend depending on team size, billing choices, deployment requirements, and integration dependencies: 

Taskworld itself provides direct guidance on plan selection in its pricing FAQ: the Free plan suits individuals and groups of up to 15; The Premium plan is for small teams managing simple projects; The Business plan is for teams handling complex workflows and external collaboration; and the Enterprise plan is recommended for teams with more than 30 users or elevated security demands. The considerations below add practical depth to that framework: 

• User Count: The Free plan caps at 15 users. Teams beyond that size need the Premium or Business tier. Organizations expecting rapid headcount growth should clarify per-seat scaling costs early in the sales conversation rather than after the team has already committed to a plan 
• Guest Collaboration Volume: The Free tier provides no guest access. The Premium tier allows 10 guests. The Business tier allows 30. Teams that collaborate regularly with more than 30 external stakeholders in a single workspace require the Enterprise tier for unlimited guest access 
• Project Planning Complexity: The Gantt (Timeline) view is exclusive to the Business and Enterprise tier. Teams that need visual timeline planning across dependent tasks and phases cannot access this view on Free or the Premium plan 
• Workflow Automation: Automations are available on the Business and Enterprise tier only. Teams that want to eliminate repetitive manual steps (such as automatic status changes, task assignments triggered by conditions, or scheduled reminders) need the Business tier at minimum 
• Security and Compliance: SAML 2. 0 SSO, on-premises deployment, dedicated cloud, and SLA are Enterprise-only. Organizations with identity management policies, data residency obligations, or formal compliance requirements cannot meet those needs on the Business tier 
• Reporting Depth: Project analytics, report export, and workload views are available from the Premium tier upward. Audit exports are exclusive to the Business and Enterprise tier. Teams that need formal audit trails should confirm which export formats are sufficient for their governance requirements before selecting a plan 
• Billing Preference: The annual billing discount on the Business plan is a meaningful financial consideration for teams confident in their long-term use of Taskworld. Monthly billing provides flexibility but at a notably higher annualized cost 
• Implementation Support: The Business plan users receive chat, email, and phone support. A dedicated Customer Success Manager and custom onboarding require the Enterprise plan. Teams that need structured implementation guidance from the outset should factor this into the plan decision rather than assuming it can be added later 

Deciding whether Taskworld delivers sufficient value for the cost depends on which plan is being evaluated and what the primary use case is. The areas below help evaluate its overall value:

Value For Money 

For teams on the Business plan that actively use the Gantt view, automations, time tracking, and built-in chat, the platform consolidates capabilities that would otherwise require multiple separate tools. The built-in business chat is a practical differentiator; teams that use Taskworld as their primary workspace may reduce the need for separate communication tools for teams that rely heavily on in-platform collaboration.  

The Free plan is genuinely useful for very small teams or individuals who need basic task organizations without any budget. Its 15-user limit is more generous compared to some other tools, and the inclusion of the open API adds flexibility for technical users who want to connect it to other systems.  

The Premium plan's value depends on its price, which Taskworld does not publish. Teams evaluating Premium should request a current rate and compare it directly to the Business plan cost before assuming Premium is the more economical choice for their feature requirements.  

Ease Of Use 

Ease of use is consistently Taskworld's strongest performance area across review platforms. Reviewers across non-technical roles (hotel IT managers, clinical tutors, assistant managers in food and beverage) describe the interface as accessible without significant onboarding time. The drag-and-drop task organization, multiple view options, and in-context file sharing are cited as features that make daily use feel natural rather than labored. The initial platform loading time has been flagged by some reviewers as slower than expected. Teams with low-bandwidth environments should test performance during the trial before committing a paid plan.  

Collaboration As A Structural Advantage 

Taskworld's decision to build chat natively into the project workspace, rather than treating it as an add-on or integration means task-level communication, file exchange, and team messaging exist in the same environment as the work itself. This structural choice reduces the fragmentation that occurs when teams manage projects in one tool and communicate in another. For teams that currently run both a project management tool and a separate messaging tool, this consolidation can simplify operations and reduce the total number of active subscriptions.  

The closest alternatives depend on whether teams prioritize customization, client delivery workflows, spreadsheet-style planning, or simplified collaboration. The five alternatives below represent the closest functional matches, each serving similar use cases but with different depth, pricing models, and feature emphasis.  

Disclaimer: The pricing is subject to change.  

Based on user reviews, Taskworld has received the following ratings:

• Overall Rating: 4/5 
• Customer Support: 3/5 
• Functionality: 4.5/5 

Taskworld's plan structure works best when teams select based on workflow complexity rather than feature availability alone. The key is identifying which tier maps to your actual requirements rather than defaulting to the most feature-rich plan available.  

Taskworld's Free plan works for small groups that need basic task organization, while Premium suits teams requiring broader project management capabilities without enterprise-level requirements. Business is likely the best fit for professional teams because it adds the planning and automation features missing from lower tiers. Enterprise becomes relevant when security, deployment control, workspace separation, or dedicated support requirements outweigh standard collaboration needs.  

1. How much does Taskworld cost?  

The Business plan costs $19 per user per month on monthly billing. The Free plan is permanently free for up to 15 users. Premium plan pricing is not published publicly.  

2. Does Taskworld have a permanently free plan?  

Yes, the Free plan is a permanent, always-available tier for up to 15 users. It is distinct from the 14-day trial, which provides temporary access to Business plan features. After the trial, users who do not upgrade remain on or revert to the Free plan.  

3. What happens when the 14-day trial ends?  

Once the trial ends, users choose which plan to continue with: Free, Premium, Business, or Enterprise. All tasks and projects created during the trial are preserved in the workspace regardless of which plan is selected. The trial itself provides access to Business plan features, not a restricted preview.  

4. What is the difference between the Premium and Business plans?  

Premium is designed for small teams with simpler projects and includes most of the platform's core features, 10 guests, and 100 GB storage. Business adds the Timeline (Gantt) view, automations, tasks in multiple projects, audit exports, 30 guests, and 1 TB storage. Business is recommended for teams handling complex, multi-step workflows and those working regularly with external collaborators.  

5. Which plan does Taskworld recommend for teams with more than 30 users?  

Taskworld explicitly recommends Enterprise for teams with more than 30 users and for any organization with elevated security requirements.  

6. Can Taskworld be deployed on-premises?  

Yes, but only on the Enterprise plan. VPC and on-premises deployment options are exclusive to Enterprise. These configurations require annual payment commitments rather than the monthly payment option available on Business and Premium.  

7. What integrations does Taskworld support?  

The Free plan includes email integration (Outlook and email-in), open API, data connection, and Trello import. Premium and Business add Dropbox, Google Drive, Google Meet, Microsoft Teams, Slack, Zapier, and GitHub. Enterprise inherits all Business integrations and may include additional custom integrations depending on the contract scope.  

8. How does annual billing work?  

Annual billing on the Business Plan provides a reduction in per-user cost compared to monthly billing. Payment is made up front for the full year. VPC and On-Premises Enterprise contracts are annual by default. Standard credit card or PayPal billing is available monthly for Premium and Business.