Kanban tools have become a cornerstone of modern project management, offering teams a clear, visual way to organize tasks, track progress, and maintain accountability. The best project management software with Kanban boards doesn’t just provide drag‑and‑drop cards, it integrates collaboration, automation, reporting, and resource management to help teams work smarter.
Whether you’re a startup seeking lightweight task tracking or a growing agency balancing multiple clients, Kanban‑enabled platforms ensure transparency and efficiency.
Below, we compare 13 leading project management solutions that combine Kanban boards with powerful features to help teams deliver projects on time and at scale.
Software | Best For | Starting Price | Key Feature | Plan Names |
Collaborative Kanban task management | $7/user/month | Native chat + automation | Free, Starter, Teams, Enterprise | |
Customizable Kanban workflows | $10/user/month | Multiple views + automation | Free Forever, Unlimited, Business, Enterprise | |
Simple Kanban task tracking | $5/user/month | Drag‑and‑drop boards + integrations | Free, Standard, Premium, Enterprise | |
Agile Kanban project management | $7.91/user/month | Scrum + backlog + issue tracking | Free, Standard, Premium, Enterprise | |
Visual Kanban collaboration | $8/user/month | Whiteboard + Kanban integration | Free, Starter, Business, Enterprise | |
Customizable Kanban databases | $24/user/month | Spreadsheet + database flexibility | Free, Team, Business, Enterprise Scale | |
Centralized Kanban collaboration | $50/month | Proofing + approvals | Essential, Ultimate Control | |
Flexible Kanban & documentation | $12/user/month | Docs + databases + Kanban | Free, Plus, Business, Enterprise | |
Scalable Kanban operations | $10/user/month | Advanced reporting + integrations | Free, Team, Business, Pinnacle, Apex | |
Agency Kanban management | $12/user/month | Billing + resource planning | Essential, Professional, Ultimate |
1.Hive – Best For Collaborative Kanban Task Management
Hive is a collaboration-first work management platform that pairs Kanban boards with built-in communication and intake. Teams can convert messages into action items, discuss work without leaving the tool, and automate routine handoffs so cards move through the workflow with less manual follow-up. It is particularly effective when the goal is to keep task execution and day-to-day coordination in a single workspace.
Key Features
- Native inbox
- Action cards
- Hive Automate
- Proofing approvals
- Timesheets
Pricing
Hive provides flexible plans tailored to different team sizes and needs:
- Free - $0
- Starter – $7/user/month
- Teams – $18/user/month
- Enterprise – Custom pricing
Disclaimer: The pricing is subject to change.
Pros:
- Email-to-task keeps work moving from the board
- Built-in proofs/approvals reduce review cycles
- Automation helps enforce Kanban process consistency
Cons:
- Workload/resourcing is less robust than dedicated capacity-planning tools
- Reporting depth is limited for portfolio-wide Kanban governance
Best For
Teams that want Kanban execution tightly coupled with in-app messaging, email-to-task capture, and lightweight workflow automation.
2.ClickUp – Best For Customizable Kanban Workflows
ClickUp is designed for teams that need highly configurable Kanban without giving up broader project controls. Boards can be shaped around custom statuses, fields, and automations, while the same work can be viewed as lists, timelines, or dashboards for cross-functional visibility. This makes ClickUp a strong fit when different departments share one system but require different workflows and reporting views.
Key Features
- Custom statuses
- ClickUp Automations
- Dashboards widgets
- Docs + tasks
- Whiteboards
Pricing
ClickUp offers tiered plans to suit different team requirements:
- Free Forever – Basic features
- Unlimited – $10/user/month
- Business – $19/user/month
- Enterprise – Custom pricing
Disclaimer: The pricing is subject to change.
Pros:
- Granular Kanban customization via statuses, fields, and views
- Automations reduce manual card movement and handoffs
- Dashboards give execs visibility across multiple boards
Cons:
- Notification volume can get noisy across many boards and spaces
- Kanban reporting is not as opinionated as dedicated agile analytics tools
Best For
Teams that need configurable Kanban (custom statuses, fields, automations) plus multiple views and dashboards to manage work across functions.
3.Trello – Best For Simple Kanban Task Management
Trello is a board-centric tool built around fast, card-based Kanban. It excels at lightweight tracking where teams want minimal setup, clear visual status, and simple collaboration through comments, checklists, labels, and due dates. Power-Ups and Butler rules extend boards with integrations and basic automation while keeping the core experience deliberately straightforward.
Key Features
- Butler automation
- Power-Ups
- Card mirroring
- Custom fields
- Workspace views
Pricing
Trello provides accessible plans for teams of all sizes:
- Free – Basic boards and features
- Standard – $5/user/month
- Premium – $10/user/month
- Enterprise – $17.50/user/month
Disclaimer: The pricing is subject to change.
Pros:
- Fast, low-friction Kanban setup for teams
- Power-Ups extend boards without switching tools
- Butler automates common board actions and rules
Cons:
- Limited native dependency management across multiple boards
- Cross-team visibility requires careful workspace and board structure
Best For
Individuals and small teams that want a simple Kanban board for day-to-day task tracking, with optional add-ons for integrations and automation.
4.Jira – Best For Agile Kanban Project Management
Jira is built for managing engineering work, where Kanban is tied to issue tracking, releases, and disciplined process control. Its boards support configurable workflows, WIP limits, and rich filters, while backlogs and agile reporting help teams measure throughput and cycle time. For software teams that need traceability from ticket intake to delivery, Jira’s Kanban implementation is among the most structured in this list.
Key Features
- Issue types
- Custom workflows
- Backlog grooming
- WIP limits
- Agile reports
Pricing
Jira offers flexible plans to support teams at different stages:
- Free – Up to 10 users
- Standard – $7.91/user/month
- Premium – $14.54/user/month
- Enterprise – Custom pricing
The prices have been calculated for a team size of 300 users.
Disclaimer: The pricing is subject to change.
Pros:
- Deep Kanban controls (workflows, statuses, WIP) for process discipline
- Best-in-class issue tracking for complex backlogs
- Strong agile reporting for throughput and cycle-time insights
Cons:
- Boards can become cluttered without strong workflow discipline and policies
- Non-technical teams may find Jira terminology and concepts too engineering-centric
Best For
Software and IT teams that need Kanban with robust issue tracking, configurable workflows, WIP limits, and agile analytics.
5.Miro – Best For Visual Kanban Collaboration
Miro is primarily a visual collaboration canvas, and its Kanban boards work best when task tracking is part of a broader workshop or design process. Teams can run ideation sessions, map user journeys, and then translate outcomes into cards on the same board—often alongside diagrams, sticky notes, and frameworks. It is best positioned as a planning and alignment layer rather than a full delivery system.
Key Features
- Infinite canvas
- Smart diagramming
- Talktrack walkthroughs
- Workshop timers
- Jira sync
Pricing
Miro provides plans designed for collaborative teams:
- Free – Basic features
- Starter – $8/user/month
- Business – $20/user/month
- Enterprise – Custom pricing
Disclaimer: The pricing is subject to change.
Pros:
- Excellent for mapping Kanban workflows during planning workshops
- Strong facilitation tools for distributed, real-time collaboration
- Integrates with delivery tools (e. g. , Jira) for handoff
Cons:
- Limited task controls, such as WIP limits and workflow rules
- Not designed for end-to-end delivery tracking with due dates and dependencies
Best For
Teams that run workshops, discovery, or design sprints and want Kanban boards on the same canvas as diagrams, sticky notes, and planning frameworks.
6.Airtable – Best For Customizable Kanban Databases
Airtable approaches Kanban as a view on top of structured, relational data. Instead of managing isolated cards, teams build a “base” that can connect tasks to clients, assets, campaigns, or inventory, then visualize work on a board grouped by a chosen field (status, owner, priority, etc.) . This is a strong option when you need Kanban plus database-style records, forms, and workflows that scale beyond a single project board.
Key Features
- Linked records
- Interface Designer
- Kanban view
- Airtable Automations
- Form submissions
Pricing
Airtable provides plans designed to scale with team needs:
- Free – Basic features
- Team – $24/user/month
- Business – $54/user/month
- Enterprise Scale – Custom pricing
Disclaimer: The pricing is subject to change.
Pros:
- Kanban on top of relational data (projects, tasks, clients, assets)
- Interfaces let stakeholders update work without much hassle
- Automations + forms streamline intake into the board
Cons:
- Kanban setup requires disciplined field design to avoid messy boards
- Native Kanban metrics like cycle time and throughput are limited
Best For
Ops, marketing, and project teams that want Kanban as a view on relational data—linking tasks to records like clients, requests, assets, or deliverables.
7.ProofHub – Best For Centralized Kanban Collaboration
ProofHub combines Kanban boards with review and approval workflows, which makes it practical for teams shipping creative assets alongside project tasks. Stakeholders can annotate files, consolidate feedback, and approve versions without moving work into a separate proofing tool. The platform emphasizes centralized execution—tasks, discussions, files, and approvals—over deep Kanban analytics.
Key Features
- Online proofing
- Custom roles
- Announcements
- Discussion boards
- Me view
Pricing
ProofHub offers straightforward pricing with unlimited users:
- Essential – $50/month
- Ultimate Control – $99/month
Disclaimer: The pricing is subject to change.
Pros:
- Flat pricing works well for large Kanban teams (no per-seat creep)
- Built-in proofing supports creative reviews directly from tasks
- Solid all-in-one workspace for tasks, discussions, and files
Cons:
- Workflow automation is limited compared with automation-first platforms
- Kanban analytics are basic for throughput and cycle-time tracking
Best For
Marketing and creative teams that need Kanban tracking plus built-in proofing and approvals to reduce review cycles.
8.Notion – Best For Flexible Kanban And Documentation
Notion treats Kanban as one way to view work stored in flexible databases, alongside the documentation that explains that work. Teams can keep briefs, meeting notes, SOPs, and project plans directly on the same pages as their boards, with templates and relations to connect tasks to projects or people. It is well-suited to knowledge-heavy workflows where context and documentation matter as much as task movement.
Key Features
- Database relations
- Rollups
- Board view
- Database templates
- Synced blocks
Pricing
Notion provides accessible plans for teams of all sizes:
- Free – Basic features
- Plus – $12/user/month
- Business – $24/user/month
- Enterprise – Custom pricing
Disclaimer: The pricing is subject to change.
Pros:
- Kanban boards plus docs keep specs and tasks in one place
- Relations/rollups enable connected project → task rollups
- Highly flexible templates for lightweight, custom workflows
Cons:
- Limited native controls for WIP limits and workflow policies
- Kanban reporting typically needs extra setup to match agile tools
Best For
Teams that want Kanban boards paired with structured documentation—briefs, specs, SOPs, and meeting notes—in a single knowledge workspace.
9.Wrike – Best For Scalable Kanban Operations
Wrike is geared toward operational teams that need governed workflows, repeatable intake, and portfolio-level visibility across many concurrent projects. Its Kanban boards fit into a broader structure of folders, request forms, approvals, and dashboards, which helps standardize how work enters and moves through the organization. It is a strong choice when Kanban is part of a larger system for tracking delivery across departments.
Key Features
- Dynamic request forms
- Blueprints
- Workload charts
- Cross-tagging
- Proofing approvals
Pricing
Wrike provides flexible plans to support different team sizes:
- Free - $0
- Team – $10/user/month
- Business – $25/user/month
- Pinnacle – Custom pricing
- Apex – Custom pricing
Disclaimer: The pricing is subject to change.
Pros:
- Strong intake-to-board flow with request forms and routing
- Workload tools help balance WIP across Kanban teams
- Proofing/approvals support creative work inside projects
Cons:
- Kanban boards can feel rigid if you need very custom column rules
- Complex folder/project structures can make cross-board navigation harder
Best For
Mid-sized to enterprise teams that need standardized intake (request forms), approvals, and portfolio dashboards alongside Kanban execution.
10.Productive. io – Best For Agency Kanban Management
Productive. io is an agency operations platform where Kanban delivery is connected to utilization, budgets, and billing. Teams can run projects on boards while tracking time, forecasting capacity, and monitoring profitability per client or engagement. It is best suited to services organizations that need project execution and commercial performance managed in the same system.
Key Features
- Profitability insights
- Budget tracking
- Resource planner
- Invoice drafts
- Utilization reports
Pricing
Productive. io offers plans tailored to agency operations:
- Essential – $12/user/month
- Professional – $29/user/month
- Ultimate – Custom pricing
Disclaimer: The pricing is subject to change.
Pros:
- Kanban delivery is tied directly to budgets and profitability
- Resource planning reduces overload across parallel boards
- Time tracking supports accurate billing for task work
Cons:
- Built primarily for agency delivery, not product-style backlogs
- Kanban boards are tightly tied to financial objects, which can add process overhead
Best For
Agencies that need Kanban boards integrated with time tracking, resourcing, budgets, and billing to manage delivery and profitability together.
11.Teamwork – Best For Client Collaboration With Kanban
Teamwork is built for client service delivery, with Kanban views that sit alongside milestones, time tracking, and client-facing collaboration. Its client users and portals support transparency without forcing every stakeholder into full internal access. This makes Teamwork a practical option when you need Kanban for internal execution but must also manage client communication, budgets, and deliverables.
Key Features
- Client users
- Proofs
- Workload planner
- Budget alerts
- Resource scheduler
Pricing
Teamwork provides plans designed to support growing client‑focused teams:
- Basics - $13.99/user/month
- Accelerate - $29.99/user/month
- Optimize – Custom pricing
- Enterprise – Custom pricing
Disclaimer: The pricing is subject to change.
Pros:
- Client access keeps Kanban status transparent without extra licenses
- Workload + resourcing tools help manage multiple client boards
- Time/budget tracking supports billable client delivery
Cons:
- Kanban views can feel secondary to milestone and client deliverable tracking
- Portfolio insights depend on consistent project templates and naming
Best For
Client services teams that need Kanban execution plus client access, time tracking, and budget controls for billable delivery.
12.Smartsheet – Best For Spreadsheet‑Style Kanban Tracking
Smartsheet is a spreadsheet-first work management platform, and its Kanban board view is most effective when teams want to preserve grid-based structure while adding a visual workflow layer. Users can manage work in sheets (with formulas, dependencies, and reporting) and switch to boards for status-driven execution. It is a solid fit for PMOs and operations teams, standardizing tracking across many stakeholders.
Key Features
- Board view
- Cross-sheet formulas
- Approval workflows
- Portfolio dashboards
- Control Center
Pricing
Smartsheet offers plans that scale with team complexity:
- Pro – $12/user/month
- Business – $24/user/month
- Enterprise – Custom pricing
- Advanced Work Management – Custom pricing
Disclaimer: The pricing is subject to change.
Pros:
- Great for spreadsheet-driven teams adopting Kanban boards
- Strong cross-project reporting via dashboards and reports
- Automation + approvals support governed workflows at scale
Cons:
- Board view is less flexible for complex Kanban policies and swimlanes
- Heavy reliance on grid structure can slow fast-moving card workflows
Best For
Teams that rely on sheet-based planning and reporting but want a Kanban view for day-to-day execution and status tracking.
13.Monday. com – Best For Visual Kanban Planning
Monday. com is a highly visual work OS that lets teams build Kanban boards with rich column types, rules, and automations. It works well when you need structured data (owners, dates, statuses, dependencies) but want a board interface that non-technical teams can adopt quickly. Its strength is turning workflow steps into repeatable, no-code processes supported by dashboards and integrations.
Key Features
- Workforms
- Workdocs
- Recipe automations
- Apps marketplace
- Dashboard widgets
Pricing
Monday. com offers tiered plans to fit different team sizes:
- Free - $0
- Basic – $12/user/month
- Standard – $14/user/month
- Pro – $24/user/month
- Enterprise – Custom pricing
Disclaimer: The pricing is subject to change.
Pros:
- Highly configurable Kanban boards with many column types
- Powerful no-code automations for handoffs and status updates
- Dashboards make it easy to share portfolio views with stakeholders
Cons:
- Kanban workflows need manual standardization across teams to stay consistent
- Complex boards can become cluttered without strong column and status conventions
Best For
Business teams that want a highly visual Kanban board builder with no-code automations, dashboards, and structured tracking fields.
When selecting project management software with Kanban boards, teams should focus on how well the platform balances visualization with workflow automation and collaboration. Kanban tools are most effective when they integrate seamlessly with reporting, resource allocation, and communication features. Creative teams may prioritize flexible boards and integrations with design tools, while Agile teams benefit from backlog management and sprint planning. Pricing tiers should be evaluated against the specific functionality your team requires.
To ensure this list highlights the best project management software with Kanban boards, we applied a structured evaluation framework:
- Kanban Functionality: Assessed how intuitive and flexible each tool’s Kanban boards are, including drag‑and‑drop ease, customization, and workflow visualization
- Ease of Use: Measured how quickly smaller teams can adopt the platform without steep learning curves or heavy onboarding
- Collaboration Features: Reviewed built‑in communication tools, client portals, proofing options, and integrations that enhance teamwork
- Automation And Scalability: Considered workflow automation, templates, and scalability for teams that anticipate growth
- Reporting And Oversight: Evaluated dashboards, analytics, and resource management features that support accountability and decision‑making
- Pricing Transparency: Compared entry‑level affordability and higher‑tier value, ensuring teams can balance budget with functionality
- Best for Agile Teams: Jira, Wrike
- Best for Creative Collaboration: Miro, Notion
- Best for Client‑Focused Workflows: Teamwork, Productive. io
- Best for Simplicity: Trello, ProofHub
- Best for Custom Workflows: ClickUp, Airtable
- Best for Visual Planning: Monday. com, Smartsheet
- Best for Communication‑Driven Teams: Hive
