ActiTIME

• The platform offers three subscription models, out of which one is available free of cost, and the other two, namely ‘Online’ and ‘Self-Hosted’ plans, are paid 
• Pricing excludes taxes; however, customers in Canada are subject to applicable HST/GST, which is added to the final price at checkout 
• Discounted pricing is available for eligible nonprofit organizations only 
• Minor upgrades are provided free of charge across all plans, while major upgrades are free in the Free and Online plans; Self-Hosted plans require payment equal to 100% of the initial license price for major version upgrades 
• Users can access the Free plan without providing credit card details 

actiTIME differentiates its pricing plans based on the number of users, deployment type, and time tracking features, among other project and task management capabilities. A detailed feature difference in each plan is outlined below: 

actiTIME offers multiple pricing plans that vary in user limits, deployment methods, task management capabilities, and included features. A breakdown of these plans is provided below: 

actiTIME Free 

Ideal For: Freelancers, consultants, and small teams of up to three users that need basic time tracking and project management capabilities at no cost.  

What To Know About This Plan:

The Free plan provides access to core time-tracking and project-management features for up to 3 users. It includes mobile access and basic support at no cost.  

actiTIME Free Features: 

• Up to 3 users
• Daily backups
• Free mobile app
• Basic email support
• Technical maintenance 

actiTIME Online - $5/User/Month

Ideal For: Growing teams and businesses that prefer a cloud-based solution with integrations, unlimited projects, and minimal administrative overhead.  

What To Know About This Plan:

This subscription plan provides cloud-based time tracking and project management without requiring installation or server maintenance. It includes automatic updates, data backups, and access from any location with an internet connection.  

actiTIME Online Features: 

• Free mobile app
• Free Chrome extension
• Integration with actiPLANS
• Integration with QuickBooks 
• Unlimited number of projects 

actiTIME Self-Hosted - $120/User/One-Time 

Ideal For: Organizations that require full control over data, infrastructure, and system management through an on-premises deployment model.  

What To Know About This Plan:

This plan provides full control over data, infrastructure, updates, and security through an on-premises deployment. It uses a one-time licensing model and is designed for organizations that require data ownership, compliance flexibility, and deeper integration with internal systems.  

actiTIME Self-Hosted Features: 

• API access 
• One-time payment
• Basic email support
• Free minor upgrades
• Free Chrome extension 

Many users consider actiTIME as it offers "excellent value for money.” Reviewers also describe it as a useful "tool for monitoring of project costing by man hour as a start," making it a practical option for businesses that need basic labor-cost and project-cost tracking. On the downside, some users note that costs can increase as organizations add more users or require additional functionality. Thus, organizations with larger teams may find the platform less cost-effective as their needs expand.  

Before requesting an actiTIME pricing quote, gather the following information to obtain a more accurate estimate: 

• Identify the time-tracking and project management features your organization requires, such as timesheets, project tracking, task management, leave management, billing and invoicing, or cost tracking 
• Determine how many employees, managers, and administrators will need access to the platform, as actiTIME pricing is based on the number of users 
• Decide whether the Online or Self-Hosted deployment option best aligns with your organization's technical, security, and operational requirements.  
• Assess whether advanced capabilities such as API access, QuickBooks integration, actiPLANS integration, or custom reporting are necessary for your workflows 
• List any software integrations required with existing business systems, including accounting, payroll, project management, or business intelligence tools 
• Evaluate project budgeting and cost-management requirements, including labor-cost tracking, billable hours, project profitability analysis, and resource allocation 
• Determine whether leave management and employee scheduling capabilities are needed to coordinate workforce availability and project workloads 
• Assess invoicing and billing requirements, especially if client work, billable hours, or project-based services need to be tracked and billed through the platform 
• Review implementation, training, and technical support requirements to ensure employees and managers can adopt the system effectively 

Finally, consider future growth plans, including additional users, projects, departments, and reporting requirements that may influence long-term subscription and deployment costs.  

The value of actiTIME depends on an organization's time-tracking, project management, and cost-control requirements. The following factors can help evaluate its overall return on investment: 

Value For Money 

Many users believe actiTIME delivers good value because it helps them better understand the real cost of projects and feature work by tracking labor hours and comparing planned effort against actual time spent. Users also report that the platform improves time estimation and project cost forecasting, helping teams make more accurate budgeting and resource planning decisions over time. However, some users feel the platform delivers less value when their needs extend beyond time tracking and project costing, as they may require advanced project management capabilities that actiTIME does not provide.  

Ease Of Use 

Reviewers note that the platform "makes it easy to add projects and tasks" while providing clear visibility into both billable and non-billable hours across projects. Users also praise the "good UI experience" and share that the reporting tools make it easy to compare actual project time against estimated timelines. Yet, some users mention that configuring reports, custom settings, and advanced administrative features may require additional setup time for new users.  

Users have rated actiTIME 4.7 out of 5. The following platforms are considered the best alternatives, along with their starting prices and user ratings: 

Disclaimer: The pricing is subject to change.  

Based on user feedback, actiTIME has received the following scores: 

• Overall rating:  4.7/5 
• Customer Support:  4/5 
• Functionality:  4/5 

Choosing the right actiTIME plan depends on your organization's size, deployment preferences, and operational requirements. Consider the following when evaluating the available options: 

• The Free plan is suitable for small teams and startups that require basic time tracking and work management features at no cost 
• The Online plan is a good choice for organizations seeking a cloud-based solution with access to comprehensive time tracking, project management, reporting, and workforce management capabilities 
• The Self-Hosted plan is better suited for businesses that require greater control over data storage, security, and system administration through on-premises deployment 
• Organizations anticipating growth should consider user-based pricing, volume discounts, and scalability when selecting a plan 
• The reporting and analytics features are valuable for teams that need visibility into employee time, project performance, costs, and productivity 
• Integration capabilities can benefit organizations that need to connect actiTIME with other business applications and workflows 

The final decision should be based on team size, deployment requirements, reporting needs, data management preferences, and long-term business objectives.  

1. How can actiTIME Online be purchased?  

To purchase actiTIME Online, create a free trial account and select the required number of user licenses from the Licenses menu. The subscription can then be completed using a preferred payment method.  

2. Which payment methods are accepted for actiTIME purchases?  

actiTIME accepts major credit cards, including Visa, Mastercard, and Discover. Payment can also be made via wire transfer, while customers in the United States and Canada have the option to pay by check.  

3. How is the number of paid users calculated?  

Subscription pricing is based on the total number of active users in the account. This includes regular users, managers, and administrators who use actiTIME to manage settings or access team data.  

4. Can additional users be added after purchase?  

Yes, additional users can be added at any time through the Licenses menu in both actiTIME Online and Self-Hosted editions. For actiTIME Online, charges for newly added users are prorated based on the remaining time in the current subscription period.  

5. Does the subscription include technical support?  

Yes, both actiTIME Online subscriptions and Self-Hosted licenses include basic customer support for installation, configuration, and software usage. actiTIME Online also includes maintenance services such as upgrades, backups, and data recovery, while additional engineering assistance is available at $40 per hour.