Hubstaff

• Hubstaff offers four subscription plans, namely Starter, Grow, Team, and Enterprise, each designed to support different business sizes and workforce management requirements 
• The platform offers a free 14-day trial, which allows users to explore its features and evaluate the platform before committing to a paid subscription 
• The tool does not permit the renting, leasing, lending, selling, redistribution, or sublicensing of its services, and users are responsible for protecting the platform from unauthorized use, reproduction, distribution, publication, or modification 
• Users can choose from pricing plans designed for different team sizes and business needs, with annual billing options and optional add-ons available to extend functionality on lower-tier plans 
• With each plan, users can choose from a range of add-ons to extend the platform's functionality based on their specific workforce management requirements: 

Each pricing plan differs in workforce management features, user limits, reporting capabilities, payroll, and invoicing tools. A detailed breakdown of each of these plans is given below: 

Each plan offers a different set of project management and security features, as outlined below: 

Hubstaff offers four pricing plans that vary in their time tracking, workforce management, reporting, scheduling, and productivity monitoring capabilities. A breakdown of these plans is provided below: 

Starter - $7/seat/month 

Ideal For: Freelancers, independent contractors, and small teams that need basic time tracking and timesheet management.  

What To Know About This Plan: This plan allows users to track work hours on desktop, web, and mobile devices, making it easier to capture time wherever work takes place. Timesheets provide a centralized record of logged hours, helping teams maintain accurate payroll and project records without relying on manual tracking methods.  

Hubstaff Starter Features: 

• Two-factor authentication 
• Multi-platform timer app 
• Client invoices 
• Activity levels 

Grow - $9/seat/month 

Ideal For: Small businesses and growing teams that need greater visibility into employee activity and work hours.  

What To Know About This Plan: In this plan, idle time-out functionality helps improve time-tracking accuracy by identifying periods of inactivity during work sessions. When combined with timesheets, this feature provides managers with greater visibility into recorded work hours and reduces the likelihood of inaccurate time entries.  

Hubstaff Grow Features: 

• Project budgets 
• Client invoices 
• Idle time out 
• Clients 

Team - $12/seat/month 

Ideal For: Small businesses and growing teams that need greater visibility into employee activity and work hours.  

What To Know About This Plan: Timesheet approvals in this plan introduce a structured review process that allows managers to verify submitted hours before payroll or invoicing. Custom idle time-out settings, on the other hand, provide greater control over inactivity thresholds, making this plan better suited for organizations that need more consistent workforce oversight and accountability.  

Hubstaff Team Features: 

• Learning center 
• Custom fields 
• Chat support 
• Help center 

Enterprise- $25/seat/month 

Ideal For: Small businesses and growing teams that need greater visibility into employee activity and work hours.  

What To Know About This Plan: This plan includes a built-in background timer that automatically tracks time without requiring employees to manually start or stop sessions. Likewise, automatic tracking policies help standardize time-tracking practices across departments, improving compliance, reporting consistency, and administrative efficiency in larger organizations.  

Hubstaff Enterprise Features: 

• Teams 
• Focus time 
• Work breaks 
• Meeting time 

The platform's pricing has been considered "reasonable relative to the workforce management and time-tracking capabilities" it provides by many users. Some reviewers describe the platform as offering "good value for distributed teams," while others note that the combination of time-tracking, reporting, and productivity-monitoring tools is available at a "competitive cost."  

However, some users report that the total can rise as teams grow and additional features are required. A few reviewers mention that costs may become "higher than expected" when adding more seats, premium functionality, or optional add-ons, particularly for organizations with larger workforce management needs.  

Before requesting a Hubstaff pricing quote, gather the following information to obtain a more accurate estimate: 

• Identify the workforce management features required, such as time tracking, employee monitoring, scheduling, payroll, invoicing, workforce analytics, or productivity reporting 
• Determine how many employees, contractors, and managers will need access to the platform, as Hubstaff's plans are priced on a per-seat basis 
• Decide which subscription plan best aligns with your operational requirements, including Starter, Grow, Team, or Enterprise 
• Identify any add-ons your organization may need, such as the Background Timer or other premium capabilities that are not included in every plan 
• List any software integrations required with existing business tools, such as project management, payroll, accounting, communication, or help desk platforms 
• Assess reporting and workforce oversight requirements, including timesheet approvals, activity monitoring, idle time management, and productivity analytics 
• Determine whether scheduling and shift management capabilities are necessary for coordinating employee availability and workload 
• Evaluate payroll and invoicing needs, especially if employee hours or contractor payments will be processed through Hubstaff 
• Assess onboarding and training requirements to ensure employees and managers can adopt the platform effectively 

Last but not least, consider future growth plans, including additional team members, departments, locations, and feature requirements that may influence long-term subscription costs.  

The value of Hubstaff depends on an organizational workforce management requirements, team size, and productivity insights. The following factors can help evaluate its overall return on investment: 

Value For Money 

Many users describe Hubstaff as a "cost-effective workforce management solution" because it combines time tracking, scheduling, reporting, and productivity monitoring in one platform. Reviewers often say it offers "good value for the price," particularly for remote and distributed teams. However, some users note that costs can increase as more seats, premium features, or add-ons are added, making the total subscription expense higher for larger teams.  

Ease Of Use 

Many users describe Hubstaff as "easy to set up" and "simple to use" for tracking time and managing remote teams. Reviewers often mention that the platform's interface is "straightforward to navigate" and that logging work hours requires minimal effort. However, some users note that "configuring advanced settings" and workforce monitoring features can involve a learning curve for new administrators.  

Users rated Hubstaff 3.6 out of 5. The following platforms are considered the best alternatives, along with their starting prices and user ratings: 

Disclaimer: The pricing is subject to change.  

Based on user feedback, Hubstaff has been rated as: 

• Overall rating: 3.6/5 
• Customer Support: 3/5 
• Functionality: 4/5 

At this stage, the decision depends on how well Hubstaff's pricing, workforce management features, and scalability align with your organization's requirements. To choose the most suitable option, consider the following: 

• The Starter plan is best suited for freelancers, contractors, and small teams that need basic time tracking and timesheet management at a lower cost 
• The Grow plan is a good choice for organizations that require additional workforce visibility through idle time management and enhanced tracking controls 
• The Team plan is better suited for businesses that need timesheet approvals, custom tracking policies, and more structured workforce oversight 
• The Enterprise plan is most appropriate for large organizations that require advanced administrative controls, automated tracking policies, and enterprise-grade workforce management capabilities 
• The Background Timer add-on is useful for teams that want automatic time tracking without relying on employees to manually start and stop timers
• Hubstaff's integrations are valuable for organizations that need to connect time tracking data with project management, payroll, accounting, and communication tools 

Rather than focusing only on plan features, the final decision should be based on team size, workforce management requirements, reporting needs, integration requirements, and long-term growth plans.  

Do users need to share credit card details to start the free trial?  

No, a credit card is not required to activate Hubstaff's free trial period.  

What payment methods are accepted?  

Hubstaff supports major credit and debit cards. Payment details can be managed through the account's billing settings.  

Does Hubstaff offer a money-back guarantee?  

Yes, paid plans are covered by a 30-day money-back guarantee, excluding the 14-day free trial period.  

What happens if the number of users changes on an annual plan?

Additional seats are billed on a prorated basis for the remainder of the billing term. Removed seats do not qualify for prorated refunds or credits.  

What happens if the number of users changes on a monthly plan?  

New seats are charged at the full monthly rate for the current billing cycle. Removed seats remain available until the cycle ends, with no prorated refunds or credits.