Mosaic

Mosaic follows a quote-based pricing model designed for project-based teams, where the final cost depends on team size, configuration complexity, and selected features. Key points to understand: 

• Pricing is not publicly listed and requires a custom quote 
• Estimated pricing ranges between $4.5 and $7 per employee per month 
• Starter tier focuses on execution-level planning and scheduling 
• Professional tier introduces reporting capabilities through utilization, workload, and budget tracking 
• Enterprise tier adds forecasting, custom data structures, and system-level integrations 
• Guest and contractor access are billed separately as add-ons 
• Integration requirements can significantly increase the total cost of ownership 

Mosaic pricing is shaped by the scope of resource planning, reporting, forecasting, and integration requirements rather than simple seat-based access.  

The Starter tier represents execution-level planning, while the Professional tier introduces financial and operational visibility across projects. Here’s how Mosaic features differ across plans: 

Mosaic structures its pricing around three tiers designed to serve teams at different stages of operational maturity. From firms replacing spreadsheets with structured resource planning to larger organizations requiring forecasting, custom data infrastructure, and dedicated support. The sections below explain who each plan is best suited for, what it includes, and when it delivers the most value.  

Mosaic Starter Plan 

Ideal For: Small to mid-sized professional services teams beginning to formalize resource planning and move away from spreadsheets for project and time tracking.  

Pricing: Custom Pricing 

What To Know About This Plan 

The Starter plan establishes the operational foundation that defines Mosaic's core value proposition: unified project and resource planning with integrated time tracking. Task management, project portfolios, timesheets, file sharing, and mobile access give teams the tools to centralize project visibility without the complexity of the higher tiers. Pricing is provided through a custom quote, with final costs varying based on team size, configuration, and deployment requirements. At this stage, Mosaic primarily replaces spreadsheet-based scheduling and disconnected tracking tools with a centralized planning system.

The platform is purpose-built for professional services workflows, and teams adopting it at this level are typically replacing a combination of spreadsheets, standalone scheduling tools, and disconnected time-tracking systems, rather than upgrading from a simpler PM tool. The absence of integrations, budget tracking, and reporting at this tier means the Starter tier is best viewed as an entry point for teams with immediate planning and scheduling needs who plan to expand into utilization reporting, budget tracking, and forecasting capabilities over time.  

Key Features 

• Task management and project portfolios
• Time tracking and timesheets
• Resource and project planning
• File sharing and attachments
• Project templates and cloning
• Mobile access (iOS and Android) 
• Custom Task & Project List Columns 
• Project Templates/Cloning 
• Permission Controls 
• People Work Planner 
• Project Work Planner 

Mosaic Professional Plan 

Ideal For: Growing professional services firms that need visibility into project financials, team utilization, and workload balance across multiple concurrent projects.  

Pricing: Custom Pricing 

What To Know About This Plan 

The Professional plan expands Mosaic's planning capabilities with reporting, budget tracking, dashboards, and integrations. Budget tracking against project time, combined with utilization and workload reporting, shifts Mosaic from a planning tool into a performance management layer for project delivery teams. This is the tier most relevant to firms in which resource utilization rates directly affect financial performance (architecture, engineering, and consulting businesses), where billing efficiency and margin visibility are ongoing management priorities.

Shareable dashboards allow leadership and project managers to maintain real-time visibility into project status and team capacity without requiring each stakeholder to navigate the full platform. Basic integrations at this tier allow Mosaic to connect to existing tool ecosystems, though additional integration charges apply.  

Key Features 

Everything in the Starter plan, plus: 

• Basic Integrations 
• Shareable Dashboards 
• Project Time Budget Tracking 
• Chat & Phone Support 
• Onboarding Session 
• Timesheet Status 
• Schedule Variance 
• Work Plans Suggestions 
• Automatic Rescheduling 
• Project Fee Budgets 

Mosaic Enterprise Plan 

Ideal For: Larger professional services organizations and enterprises requiring workforce forecasting, custom data infrastructure, advanced integrations, and premium support.  

Pricing: Custom Pricing 

What To Know About This Plan 

The Enterprise plan extends the platform into strategic workforce planning territory. Hiring and forecasting reports allow organizations to model future resource demand against pipeline and project commitments, a meaningful capability for firms managing headcount decisions in relation to project backlog. Custom project data fields and custom integrations allow Mosaic to be configured to fit the organization's specific reporting requirements and existing technology stack rather than requiring the organization to adapt to the platform's defaults.

The premium customer support at this tier reflects the implementation complexity typically associated with enterprise deployments. Organizations adopting Mosaic at this scale often require forecasting capabilities, custom integrations, and more advanced configuration options across teams. The dedicated support structure reflects that onboarding and configuration investment.  

Key Features 

Everything in Professional, plus: 

• Hiring And Forecasting Reports
• Custom Project Data Fields
• Custom Integrations
• Premium Customer Support
• Two-Factor Authentication
• Single Sign-On Authentication
• Follow Up Q&A 

• User feedback commonly highlight the value of consolidating resource planning, reporting, and utilization tracking within a single platform 
• The pricing perception is closely tied to the depth of feature usage. Users who actively leverage reporting, utilization tracking, and budget visibility tend to find the cost well-justified, while smaller teams or those using only a subset of features occasionally note that the pricing feels elevated relative to what they actively use 
• A recurring concern is the pace of feature development relative to the subscription cost. Some users note that while the platform continues to evolve, certain feature requests can take time to be implemented, which may influence perceptions of value 
• Users switching from spreadsheet-based workflows report the strongest value outcomes, with several noting measurable time savings in staffing and project planning that make the cost straightforward to justify 

Mosaic's quote-based pricing model means that the full cost picture requires direct engagement with the sales team. Several confirmed additional charges affect the total spend across all plan tiers.  

Choosing a Mosaic plan depends on how far an organization has moved from basic project tracking toward structured resource planning and financial visibility.  

The decision is generally shaped by three factors: the level of reporting required, the complexity of resource allocation, and whether forecasting or system customization is needed. Consider the following factors before making a decision: 

• Operational Maturity Of The Team: Teams moving away from spreadsheets or basic task tracking typically operate within the Starter plan. It covers core planning, scheduling, and time tracking without introducing financial reporting or integration requirements
• Financial Visibility Requirements: Organizations that track utilization, project budgets, or margin performance typically require the Professional plan. This tier introduces reporting layers that connect resource allocation with financial outcomes 
• Forecasting And System Complexity: The Enterprise tier is used in environments that require workforce planning, pipeline forecasting, or custom data structures. It also applies when organizations need deeper integration support across existing systems 
• External Resource Usage: If projects regularly involve external collaborators or contractors, add-on costs for guest and contractor access should be factored into total pricing. This often influences the effective cost more than the base subscription tier selection 
• Integration Footprint: Organizations with multiple connected systems (such as ERP, CRM, or accounting tools) should account for integration-related charges early in evaluation, as these can materially affect total cost beyond subscription fees 

Whether Mosaic delivers value depends primarily on how closely a firm's operational profile matches the platform's core use cases: resource planning, utilization management, and project financial visibility for professional services teams.  

Value For Money 

Mosaic's quote-based pricing makes direct value assessment more complex than platforms with published rates. The platform is not positioned as a budget tool — it targets mid-sized to larger professional services organizations where the financial impact of improved utilization rates, reduced resource conflicts, and better project financial controls can be measured in tangible margin improvements.  

For firms where even a modest improvement in billable utilization translates to significant revenue, the platform's cost can justify itself relatively quickly. The challenge is that this ROI is highly dependent on how thoroughly the platform is adopted and configured. Organizations that invest in proper onboarding, consistent timesheet compliance, and active use of the reporting layer tend to realize stronger outcomes than those that use it primarily as a scheduling interface.  

Ease Of Use 

Mosaic is widely regarded as one of the more intuitive platforms in its category, particularly given the operational depth it delivers. The interface is visually clean, navigation is logical, and the learning curve for day-to-day tasks like assigning resources, logging time, and reviewing project status is relatively shallow. Mobile apps for iOS and Android support field and remote access, which is relevant for architecture and engineering firms where project team members are not always desk-based.  

The platform does have a steeper configuration curve for more advanced features, particularly around permissions, reporting customization, and integration setup. Teams without a dedicated system administrator or internal champion for the platform may find initial configuration requires meaningful time investment.  

Operational Scope And Consolidation 

Mosaic brings together resource planning, time tracking, project scheduling, and reporting within a single system. This reduces the need to manage separate tools for each function, particularly in organizations that previously relied on spreadsheets or disconnected applications. The degree of consolidation depends on how fully the platform is implemented across teams and workflows. In more limited setups, usage may remain focused on scheduling and time tracking rather than the full operational suite.  

Mosaic focuses specifically on AI-powered resource and project management for professional services teams. Some organizations may evaluate alternative platforms depending on feature requirements, budget constraints, and the depth of financial management needed.  

Disclaimer: The pricing is subject to change.  

Based on verified user reviews, Mosaic has received the following ratings: 

• Overall rating: 4.4/5 
• Customer Support: 4.5/5 
• Functionality: 4/5 

Mosaic’s pricing structure is based on custom quotes, so the final cost depends on team size, configuration, and the depth of required functionality. This makes it less comparable to fixed-price tools and more dependent on how the platform is deployed within an organization.

Across its three tiers, the platform scales from basic project and resource planning to more structured reporting, forecasting, and integration-heavy use cases. The pricing difference between plans is primarily driven by access to financial visibility, customization options, and system-level configuration rather than core task management features.

For budgeting, organizations typically assess Mosaic based on its planning and reporting capabilities, especially when managing multiple projects and resource constraints. This is particularly relevant in environments where multiple projects and resource constraints are managed simultaneously.

1. How much does Mosaic cost?  

Mosaic pricing is not publicly listed and is provided through custom quotes. Based on industry benchmarks, estimated costs typically range from $4.5 to $7 per employee per month, depending on team size, configuration, and selected features.  

2. Does Mosaic offer a free plan?  

Mosaic does not advertise a permanent free plan. Prospective buyers can contact the vendor to learn about available evaluation or demo options.  

3. What are the main differences between Mosaic plans?  

The Starter plan focuses on core project and resource planning. The Professional plan adds utilization tracking, budget reporting, and dashboards. The Enterprise plan includes forecasting, custom data fields, and advanced integrations.

4. Who is Mosaic Enterprise designed for?  

The Enterprise plan is intended for larger organizations that require forecasting capabilities, custom system configurations, and broader integration support alongside standard project and resource management features.

5. Are there additional costs beyond the subscription?  

Yes, additional charges may apply for guest and contractor access and for integrations. These costs vary with usage and are typically added to the base subscription quote.  

6. What type of teams use Mosaic most often?  

Professional services teams most commonly use Mosaic software to manage multiple projects, allocate resources, and track utilization, particularly in structured delivery environments.  

7. Does Mosaic integrate with other tools?  

Yes, Mosaic supports integrations with tools such as Jira, Oracle, HubSpot, and NetSuite. Some integrations may require additional configuration or incur additional costs depending on the setup.  

8. Is Mosaic pricing fixed or flexible?  

Mosaic uses a quote-based pricing model, so costs vary based on team size, plan selection, and implementation requirements, rather than a fixed, published rate.