Paymo

• Paymo pricing starts at $9.90/user/month for its Solo plan, with a free tier also available 
• Pricing for teams is based on the number of users, with per-user, per-month billing implemented for the Plus and Pro plans 
• Paymo offers a Free plan dedicated to single users looking to manage basic tasks, tracking, and invoicing 
• The Free and Solo plans strictly limit usage to a single user, requiring teams to step up to the multi-user tiers to collaborate 

Here’s a breakdown of feature differentiation by Paymo plan: 

Paymo’s pricing structure is based on the operational needs of the team and the complexity of the project tracking tools required. The entry-level tiers are restricted to individual users, while the higher tiers accommodate multiple team members with centralized management features. Each plan builds on the previous one, introducing more comprehensive workflow views, financial monitoring, and team scheduling tools as you move up the tiers.  

Free

Ideal for: Freelancers and solo professionals who need foundational time tracking and basic billing tools for a highly limited workload.

What to know about this plan: The Free plan provides essential time and invoice tracking for a single user to manage day-to-day personal workflows. It limits utilization to two active projects and one client, making it best suited for individuals getting started or running a singular operational pipeline. This plan focuses on basic organization without supporting advanced task views, multi-user collaboration, or comprehensive project financials.  

Free Plan Features 

• Native In-app Time Tracking along with desktop and mobile tracking apps to log work hours accurately
• Task List View to organize individual action items and manage basic daily workloads
• Unlimited Invoices to bill clients for tracked time and completed tasks
• 1GB Storage to house foundational project documents and files 

Solo 

Ideal for: Independent contractors and solo operators who need to manage multiple client pipelines and utilize structured task boards.

What to know about this plan: The Solo plan includes everything in the Free plan and expands allowances for clients and projects while introducing structured project billing types. It increases boundaries to 3 clients and 5 projects, and unlocks specific flat-rate and retainer project options. This plan remains restricted to a single user but adds essential visualization and technical support options to optimize solo business workflows.  

Solo Plan Features 

Everything in Free, plus:

• Flat Rate and Retainer Projects to handle distinct client billing models and contract types 
• Task Kanban and Calendar Views to visualize task pipelines and track upcoming deadlines
• Guest Access to share specific project timelines or details with external stakeholders
• In-App Tech Support to resolve platform issues directly through the interface
• 5GB Storage to accommodate a larger volume of client documentation 

Plus 

Ideal for: Growing teams and businesses that require multi-user collaboration, unified data reporting, and deeper financial tracking.

What to know about this plan: The Plus plan drops single-user restrictions to allow multi-user collaboration, making it the entry tier for teams. It removes the low project and client limitations found in previous plans, introducing advanced team workflow views, template creation, and deeper financial analysis. This plan is designed for teams that need to track collective progress and profitability across varied client pipelines.  

Plus Plan Features 

Everything in Solo, plus:

• Task Spreadsheet Table View and Meta Kanban Board to manage and filter complex task sets across multiple projects
• Project Profitability and Expense Tracking to monitor margins, record expenditures, and track financial performance
• Estimates and Recurring Invoices to streamline the client onboarding and repetitive billing cycles
• Timesheet Reporting with static and live reports to extract and analyze team time data
• Project Templates to standardize frequent workflows and speed up project initialization 
• Integrations and API Access to connect Paymo with external software applications
• 50GB Storage to support team-wide file sharing and document management 

Pro 

Ideal for: Larger teams or operations that need advanced resource scheduling, workload management, and strict timeline forecasting.

What to know about this plan: The Pro plan provides the full Paymo operational experience. Along with the administrative and financial tools found in Plus, it adds comprehensive resource scheduling, employee leave tracking, and advanced timeline charting. This tier is built for operations that need to monitor employee capacity, approve timesheets formally, and map project dependencies visually.  

Pro Plan Features

Everything in Plus, plus:

• Task Gantt Chart and Portfolio Gantt Chart Views to map project dependencies and oversee multiple project timelines simultaneously
• Employee Scheduling and Workload tools to monitor team capacity, allocate resources, and balance workloads
• Project Schedule Timeline to forecast project durations and track milestone progress visually 
• Timesheet Approvals to review, verify, and formally lock submitted team hours
• Employee Leave Management and Leave Planner to coordinate time-off requests directly alongside active project schedules
• Priority Support and Online Remote Assistance for faster issue resolution and technical guidance
• 500GB Storage to provide extensive data and asset accommodation for large-scale operations 

• Many users highlight that combining project management, time tracking, and invoicing into a single platform eliminates the need to pay for multiple separate software systems 
• Freelancers and small creative teams frequently mention that the lower-tier plans can remain cost-effective and provide great value compared to more expensive enterprise platforms
• Some reviewers note that recent structural changes and feature updates may have increased the overall cost for long-term users 

Choosing the right Paymo plan means aligning your operational structure, client volume, and resource tracking needs with the capabilities included in each tier. Here’s a clear way to evaluate which plan fits best: 

• Identify your operational capacity: Determine whether you are managing work as an independent contractor or collaborating within a multi-user environment. The Free and Solo plans strictly restrict usage to a single user, whereas the Plus and Pro plans open up the workspace for growing team environments 
• Evaluate your client and project volume: Review the active volume of your current pipeline. The Free tier restricts utilization to one client and two projects, and the Solo plan extends this to three clients and five projects. If your business manages concurrent client relationships, stepping up to the Plus plan removes these boundaries completely 
• Assess your time tracking and billing preferences: Consider how you structure your client agreements and financial documents. While the Free tier covers basic time logging, the Solo tier introduces flat-rate and retainer project structures. For advanced financial tools like recurring invoices, expense tracking, and estimates, the Plus plan is required 
• Determine your workspace visibility needs: Check how your team prefers to monitor project progress. The entry-level tiers rely on basic lists, calendars, and kanban boards. If your workflows require multi-project views via a Meta Kanban Board or spreadsheet tables, look to the Plus tier. For complete visual timeline mapping through Gantt charts, choose the Pro tier 
• Factor in resource and capacity management: Identify if your responsibilities include monitoring team availability and scheduling staff. The Pro plan is the only tier that offers comprehensive employee scheduling, capacity indicators, automatic ghost-bookings, and integrated employee leave tracking alongside active projects 
• Account for data storage and support requirements: Check the total volume of project documentation and files your organization handles. Storage allowances expand significantly across the tiers, moving from 1GB (Free) and 5GB (Solo) to 50GB (Plus) and 500GB (Pro). Additionally, the Pro plan ensures faster issue resolution by unlocking priority support and online remote assistance 

The primary consideration for most teams is whether Paymo delivers enough practical project tracking, time logging, and billing value to justify its recurring costs. Based on verified user feedback and the platform’s technical capabilities, here is what the data shows: 

Value For Money 

Users generally report that Paymo provides solid operational efficiency, particularly for teams and independent operators who require an all-in-one workspace. The platform is highlighted as a powerful solution for consolidation, especially for agencies and consultants who need a seamless way to link tracked hours directly with client invoicing without paying for separate third-party applications.  

Ease Of Use And Its Impact On Value 

The platform is consistently praised for a structure that significantly contributes to its overall value. Users frequently mention the intuitive time tracking triggers and the variety of task visualization layouts, which reduce the time required to log daily activities. This high level of usability helps organizations: 

• Decrease administrative overload by providing a unified environment where time sheets and project tasks are managed simultaneously, reducing the time spent by staff copying data between different tracking and project tools 
• Consolidate team workflows into a single source of truth, eliminating the friction caused by fragmented financial documentation and helping to ensure that project managers can view real-time profitability and resource capacity instantly 

Alternatives To Paymo 

Paymo is a well-rated project management and time tracking platform with an overall rating of 4.6/5. However, how does it compare with other project management and financial tracking solutions on the market? Several competing platforms also maintain strong overall ratings: 

Disclaimer: The pricing is subject to change.  

The appropriate Paymo plan for your business depends on your team size, your requirement for diverse project views, and your specific financial tracking needs. Here is a straightforward way to determine which tier fits your needs: 

Solo Professionals And Freelancers 

The Free plan is a practical choice for single users who need essential time tracking and fundamental billing capabilities. It provides core organizational tools, including unlimited tasks and invoices, restricted to one client and two projects. For independent operators managing a broader pipeline, the Solo plan extends limits to three clients and five projects while introducing calendar and kanban layouts alongside flat-rate and retainer project billing models.  

Growing Teams 

The Plus plan is designed for collaborative environments requiring multi-user access and unified workflow reporting across an unrestricted number of projects and clients. It drops single-user boundaries and introduces team-centric visualization tools, including spreadsheet table views and a meta kanban board. This tier is ideal for managers who need to monitor collective project profitability, manage expenses, issue estimates, and analyze progress via live timesheet reports.  

Expanding Organizations 

The Pro plan supports more complex operations by providing advanced capacity visualization and administrative resource planning tools. It introduces interactive timeline mapping through task and portfolio Gantt charts alongside a centralized project schedule timeline. This tier is best for operations that prioritize data-driven oversight, require formal timesheet approval workflows, need integrated employee leave management, and count on priority technical support to maintain high productivity.  

Is Paymo free?  

Yes, Paymo offers a completely free plan designed specifically for individual users. However, this tier limits operational capacity to one user, one client, and two active projects alongside a 1GB storage cap.  

Does Paymo offer a free trial?  

Yes, Paymo offers a 14-day free trial that provides full access to the features of the selected plan. This allows users to test the platform's advanced project management and time tracking tools without requiring a credit card to sign up.  

Is a credit card required to sign up?  

No. A credit card is not required during the sign-up process. Payment information is only needed when the free trial ends or when a user chooses to start a monthly or annual subscription.  

Is it possible to add more users in the future?  

Yes. Users can increase the number of seats on their subscription at any time. Subscription settings can be updated as business requirements grow, allowing teams to scale their plan when additional users are needed.  

Is it possible to cancel a Paymo subscription at any time?  

Yes. Paymo allows users to cancel their subscription at any time, providing flexibility as business needs and operational requirements evolve.  

What payment methods does Paymo accept?  

Paymo accepts major credit cards, including Visa, MasterCard, Discover, and American Express.