Quickbase

Quickbase uses a per-user, annually billed pricing model across three paid tiers, with a platform minimum fee applied in addition to per-user costs.  

• 30-day free trial available with full business feature access 
• The Team plan starts at $35/user/month (annual billing) 
• The Business plan starts at $55/user/month (annual billing) 
• The Enterprise plan pricing is fully customizable and contact-based 
• All advertised per-user prices exclude the platform minimum fee 
• Flexible licensing options available 
• AI capabilities, including Chat-to-App, AI Workflows, and AI Reports, are included across plans 
• FDA and HIPAA compliance features are available from the Business plan onward 
• Single sign-on and SCIM provisioning require the Business or Enterprise plan 
• Advanced data encryption and governance APIs are Enterprise-only 

Quickbase plans differ mainly in advanced controls, enterprise integrations, and governance capabilities, rather than in basic application-building functionality.  

Disclaimer: The pricing is subject to change.  

Quickbase structures its pricing across three plans designed for teams at different stages of operational complexity, from growing businesses needing structured workflow tools to enterprises requiring advanced governance, compliance, and data infrastructure. The sections below explain who each plan is best suited for, what it includes, and when it delivers the most value.  

Quickbase Free Trial Plan 

Ideal For: Organizations evaluating Quickbase's no-code application development capabilities before committing to a paid plan.  

Pricing: $0 (Free for 30 days) 

What To Know About This Plan 

The 30-day free trial provides access to all business features, giving teams a 30-day evaluation period to build and test custom applications, explore workflow automation, and evaluate integration capabilities before committing. The trial provides access to the platform’s core capabilities, allowing teams to evaluate application building, workflows, and integrations before purchasing.  

Key Features: 

Full Business plan feature access 

Quickbase Team Plan 

Ideal For: Growing teams and mid-sized organizations that need structured workflow automation, custom app development, and data management without advanced compliance or governance requirements.  

Pricing: Starts at $35/user/month (Annual Billing), platform minimum applies 

What To Know About This Plan 

The Team plan is the entry point to paid Quickbase access and covers the core capabilities that set the platform apart from conventional project management tools. Personalized dashboards, over 13 report types, visual app and workflow builders, role-based access control, data encryption, and audit log retention are all included. Communication and file management integrations allow teams to connect Quickbase to tools already in use without requiring custom development.

The platform's minimum fee is an important cost consideration at this tier. Quickbase structures pricing around organizational usage rather than pure seat count. As a result, smaller teams may pay more than the advertised per-user rate indicates. Teams evaluating the Team plan should contact Quickbase sales for a full cost breakdown based on their specific team size and usage requirements.  

Key Features 

• Visual app and workflow builder 
• Personalized dashboards and 13+ report types 
• Workflow automation 
• Communication and file management integrations 
• Role-based access control 
• Data encryption 
• Audit logs (6-month retention) 
• App templates 

Quickbase Business Plan 

Ideal For: Organizations in regulated industries, cross-functional teams that require external collaboration, and businesses that need Gantt charts, sandbox environments, and compliance-grade infrastructure.  

Pricing: Starts at $55/user/month (Annual Billing), platform minimum applies 

What To Know About This Plan 

The Business plan introduces the governance and compliance capabilities required by regulated industries. Single sign-on and SCIM provisioning enable centralized identity management at scale. FDA and HIPAA compliance support make this plan the appropriate choice for healthcare and life sciences organizations building applications that handle protected data. The sandbox environment allows teams to test application changes before deploying them to production — a meaningful operational safeguard for organizations managing complex, business-critical workflows.

External collaboration tools allow stakeholders outside the organization to interact with Quickbase data and workflows without requiring full user licenses. Gantt charts extend the platform's project management reporting capabilities for teams that manage timeline-driven work alongside custom application workflows.

Audit log retention increases to one year at this tier, which is relevant for compliance and audit trail requirements.  

Key Features 

Everything included in the Team plan, plus: 

• Single sign-on (SSO) and SCIM provisioning 
• External collaboration tools 
• Gantt charts 
• Sandbox environment 
• FDA and HIPAA compliance 
• Audit logs (1-year retention) 
• Point solution and workflow enhancement integrations 

Quickbase Enterprise Plan 

Ideal For: Large enterprises, regulated organizations, and businesses requiring advanced security infrastructure, on-premises connectivity, governance controls, and AI-powered data management.  

Pricing: Custom Pricing 

What To Know About This Plan 

The Enterprise plan is designed for organizations operating at scale where data governance, security architecture, and application lifecycle management are essential requirements. Advanced data encryption with customer-specific encryption keys, on-premises connectivity, data warehouse integrations, and governance APIs provide the infrastructure controls that enterprise IT teams require.

AI-powered sensitive data scanning, predictive analytics, and application lifecycle management (which allows organizations to group apps into solutions and manage deployments at scale) are Enterprise-exclusive capabilities. For organizations building mission-critical applications across multiple departments or business units, the Enterprise tier provides oversight and control infrastructure that lower tiers do not. Audit log retention extends to 3 years at this tier, which is relevant for organizations with long-term compliance and audit-trail requirements.  

Key Features 

Everything in the Team and Business plans, plus: 

• Advanced data encryption (customer-specific keys) 
• On-premises connectivity and data warehouse integrations 
• Governance APIs 
• AI-powered sensitive data scanning 
• Predictive analytics 
• Application lifecycle management 
• Advanced security and network controls 
• Audit logs (3-year retention) 
• Technical Account Manager 

• Based on user feedback, pricing is a recurring concern, particularly for smaller organizations and teams that experience significant cost increases as user counts grow. Some reviewers note that costs can become harder to justify as additional users, services, or platform requirements increase 
• The no-code and low-code development environment is frequently highlighted as a key justification for the subscription cost, with users noting that the ability to build and modify applications without developer involvement reduces reliance on IT resources and accelerates deployment timelines 
• At the same time, some users flag a meaningful learning curve, particularly for teams without a technical background or a dedicated system administrator 
• Several reviewers note that initial configuration can be complex, and that troubleshooting requires either internal expertise or direct support engagement 

Quickbase's advertised per-user pricing is only one component of the total cost. Several additional factors affect the actual spend across all plan tiers.  

Selecting the right Quickbase plan depends on the complexity of your workflows, the level of customization required, the number of users, and your organization’s security requirements. Since all plans provide access to Quickbase’s application-building environment, the decision mainly comes down to governance, collaboration, compliance, and scalability needs.  

• Workflow Complexity: Teams with straightforward process tracking requirements may find the Team plan sufficient. Organizations that need custom applications, workflow automation, or connected business processes should evaluate higher tiers based on the level of control and scalability required 
• Team Size And Cost Structure: Quickbase pricing combines per-user licensing with a platform minimum fee. Smaller teams should consider the minimum cost commitment, while larger organizations should evaluate how seat growth affects long-term expenses
• Collaboration Requirements: Organizations that need external collaboration should evaluate whether their chosen plan supports guest access and application sharing requirements. Business and Enterprise plans provide broader collaboration controls for teams working across departments or with external stakeholders
• Security And Access Management: Organizations with strict identity management requirements should prioritize Business or Enterprise, as Team lacks SSO and SCIM provisioning. Companies with advanced governance requirements may need Enterprise features such as audit logs, advanced permissions, and compliance controls
• Development And Testing Requirements: Teams managing complex applications or frequent workflow changes may benefit from sandbox environments. This capability is available on Business and Enterprise plans, allowing organizations to test changes before applying them to live applications
• Additional Services And Add-ons: Organizations should also account for optional costs such as premium support, additional storage, extensions, and AI capabilities when estimating the total investment 

Quickbase’s value depends on whether an organization needs a customizable application platform or a simpler project management solution. The pricing is easier to justify when teams need to replace manual processes, connect operational workflows, or create applications tailored to specific business requirements.  

Value For Money 

Quickbase offers greater value for organizations managing complex workflows that would otherwise require multiple disconnected tools, spreadsheets, or custom development. The Team plan provides access to the core platform, while Business and Enterprise plans add capabilities such as advanced integrations, security controls, and governance features. However, smaller teams with basic task tracking needs may find the platform difficult to justify compared with lower-cost project management tools. The overall value depends on whether the customization and workflow capabilities offset the higher subscription cost.  

Ease Of Use 

Quickbase provides a no-code environment that allows business teams to create and modify applications without traditional software development. This can reduce dependency on technical teams for process changes. However, organizations should account for the initial configuration effort required to design applications and workflows effectively. Teams with limited process maturity may need additional planning before they can fully benefit from the platform.  

Workflow Consolidation 

Quickbase can reduce software fragmentation by combining workflow management, reporting, automation, and custom applications into a single platform. The financial benefit depends on whether it replaces existing tools or becomes an additional system within the technology stack.  

While Quickbase focuses on no-code application development and complex workflow management, some teams may evaluate broader project management or collaboration platforms depending on workflow complexity, budget constraints, and feature requirements.  

Disclaimer: The pricing is subject to change.  

Based on verified user reviews, Quickbase has received the following ratings: 

• Overall Rating: 4/5 
• Customer Support: 3.5/5 
• Functionality: 4/5 

Quickbase is best suited for organizations that need customizable applications, workflow automation, and stronger operational control than traditional project management tools provide. The Team plan works well for smaller groups that need access to Quickbase software’s application-building capabilities without advanced governance requirements. Business plan is the most suitable option for organizations that require broader collaboration, integrations, security controls, and administrative features. Enterprise is intended for larger organizations that need advanced governance, compliance support, and centralized management capabilities.  

The final decision should be based on whether Quickbase’s customization capabilities address operational challenges that standard project management platforms cannot solve. Organizations with complex workflows may find the investment justified, while teams with simpler requirements may achieve better value from lighter alternatives.  

1. How much does Quickbase cost?  

Quickbase's Team plan starts at $35/user/month, and the Business plan starts at $55/user/month, both billed annually. These figures do not include the platform minimum fee that applies to all paid plans; total pricing depends on team size and contract terms. Enterprise pricing is fully customizable and available on request. A 30-day free trial provides full access to business features before any commitment is required.  

2. Does Quickbase offer a free plan?  

Quickbase does not offer a permanent free plan. A 30-day free trial is available, providing access to all business features and allowing teams to build and test custom applications before committing to a paid subscription. No credit card details need to be confirmed.  

3. What is the platform’s minimum fee?  

Quickbase applies a platform minimum fee to all paid plans in addition to per-user pricing. The advertised per-user rates of $35/month (Team) and $55/month (Business) represent the per-seat component only. The platform’s minimum means there is an effective floor on total monthly spend regardless of user count. Organizations should contact Quickbase sales directly to understand the total cost for their specific team size and configuration.  

4. What is the difference between Team and Business?  

The Team plan covers core workflow automation, custom app development, dashboards, and security controls. The Business plan adds single sign-on, SCIM provisioning, external collaboration tools, Gantt charts, a sandbox environment, and FDA and HIPAA compliance features. Organizations in regulated industries or those requiring identity management and staged deployment capabilities should budget for Business from the outset.  

5. Who should use Quickbase Enterprise?  

The Enterprise plan is designed for large organizations requiring advanced data encryption with customer-managed keys, on-premises connectivity, data warehouse integrations, governance APIs, AI-powered data scanning, predictive analytics, and application lifecycle management. It is best suited for organizations managing mission-critical applications across multiple departments where governance, security architecture, and long-term audit trail retention are baseline requirements.  

6. Does Quickbase support compliance with FDA and HIPAA regulations?  

Yes, FDA and HIPAA compliance capabilities are available starting with the Business plan. Quickbase enables customers to build compliant applications and provides documentation supporting US FDA CFR Title 21 Part 11 requirements. Business Associate Agreements (BAAs) are available for qualified plans. Organizations in regulated industries should confirm specific compliance documentation needs with Quickbase before selecting a plan.  

7. Does Quickbase require coding knowledge?  

Quickbase does not require traditional coding knowledge. The platform uses a no-code and low-code visual development environment that allows teams to build custom applications without traditional programming skills. The visual app and workflow builders enable non-technical users to create functional business applications. However, realizing the platform's full potential, particularly complex workflow configuration, integration management, and governance, typically benefits from at least one technically capable administrator within the organization.  

8. Are discounts available for nonprofits or educational institutions?  

Quickbase's standard pricing applies to commercial plans. Organizations with specific nonprofit, education, or government pricing requirements should contact Quickbase sales directly to discuss available options.