11 Top Project Management Software That Integrate With Xero

Managing projects while keeping financials accurate is a common challenge for manufacturing and professional services teams. Balancing payroll, invoicing, budgeting, and project timelines often requires switching between multiple tools, which increases the risk of errors and inefficiencies.  

This article highlights project management software solutions that integrate with Xero, helping teams streamline project delivery alongside accounting and payroll workflows. We evaluate each tool based on ease of use, feature set, pricing value, integration capabilities, and scalability, ensuring actionable insights for different business needs.  

Our recommendations are based on hands-on testing and verified feature research, providing reliable guidance for selecting the right software for your team.  

ProWorkflow 

ProWorkflow organizes tasks, schedules, resources, and budgets to help teams plan, execute, and track work across projects. It belongs in the project management category because it combines task management, time tracking, and financial controls to monitor manufacturing project costs and payroll alongside delivery.  

ProWorkflow’s Xero integration syncs contacts, invoices, and payment status to support accounting, invoicing, budgeting, and financial tracking workflows—reducing duplicate entry and improving accuracy for teams managing projects and payroll together.  

Key Features 

• Project Management 
• Time Tracking 
• Invoicing 
• Project Profitability And Cost Tracking 
• Resource Planning 

Pricing 

• Professional — $20/user/ month (paid monthly) 
• Advanced — $30/user/ month (paid monthly) 
• Enterprise — Custom pricing 

It also offers a 14-day free trial.  

Disclaimer: The pricing is subject to change.  

Pros 

• Intuitive and easy-to-learn interface that speeds onboarding 
• Strong time-tracking and invoice generation tied to projects 
• Helpful reporting and profitability insights for project cost control 

Cons 

• Some users report slower rollout of new features compared with competitors 
• Dashboard customization options are limited for advanced custom views 

Best For 

Manufacturing operations and project teams that need integrated project scheduling, time tracking, and payroll-aware cost monitoring for maintenance and production projects.  

Bitrix24

Bitrix24 is an all-in-one project management platform that combines task management, collaboration, CRM, and financial tools to help teams plan and track work. It fits the project management category by linking tasks, time tracking, and invoicing within a unified workspace.

Through available Xero integrations, Bitrix24 can sync contacts, estimates, and invoices to support accounting, budgeting, and financial tracking workflows—helping manufacturing teams manage projects and payroll alongside real-time financial data.  

Key Features 

• Tasks And Projects 
• CRM
• Time Tracking 
• Workflow Automation 
• Resource Management 

Pricing 

• Basic — $61/organization/month (includes 5 users) 
• Standard — $124/organization/month (includes 50 users) 
• Professional — $249/organization/month (includes 100 users) 
• Enterprise — $499/organization/month (for 250 users) 

Disclaimer: The pricing is subject to change.  

Pros 

• Comprehensive all-in-one platform with CRM and project tools 
• Flat pricing model supports larger teams cost-effectively 
• Strong automation and workflow customization capabilities 

Cons 

• Interface can feel complex for new users 
• Initial setup may require time to configure fully 

Best For 

Manufacturing firms and payroll-driven operations need an all-in-one workspace combining project tracking, workforce collaboration, and financial workflow integration.  

Scoro  

Scoro is a professional services automation and project management platform that unifies task planning, resource management, and financial workflows in one system. It fits the project management category by linking projects, time tracking, billing, and reporting into a single operational view.

With its Xero integration, Scoro enables two-way syncing of invoices, bills, contacts, and financial data, helping teams streamline accounting, budgeting, and financial tracking alongside project delivery and payroll-related costs.  

Key Features 

• Project And Task Management 
• Time Tracking 
• Billing And Invoicing 
• Resource Planning 
• Reporting And Dashboards 

Pricing 

• Core — $23.90/user/month 
• Growth — $38.90/user/month 
• Performance — $49.90/user/month 
• Enterprise — Custom pricing 

It also offers a 14-day free trial.  

Disclaimer: The pricing is subject to change.  

Pros 

• Robust all-in-one platform combining CRM, projects, and finance 
• Strong financial reporting and profitability tracking 
• Flexible automation and resource planning tools 

Cons 

• Learning curve can be steep for new users 
• Interface customization options can feel limited for some teams 

Best For 

Manufacturing and operations teams require unified project tracking with built-in financial controls and Xero-connected payroll cost visibility.  

Streamtime 

Streamtime helps teams plan jobs, track time, manage budgets, and control financial performance in one system. It belongs in the project management category because it connects scheduling, resourcing, and billing workflows with real-time project visibility.

Through its Xero integration, Streamtime syncs invoices, expenses, and financial data, enabling accurate accounting, budgeting, and payroll-related cost tracking—valuable for businesses that need projects and finance tightly aligned.  

Key Features 

• Job Planning 
• Time Tracking 
• Invoicing And Quoting 
• Team Scheduling 
• Reporting And Insights 

Pricing 

Streamtime pricing starts at $40/user/month.  

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.  

Pros 

• Easy-to-use interface that simplifies time and project management 
• Powerful time tracking and scheduling capabilities 
• Helps teams organize jobs and monitor workloads effectively 

Cons 

• Some users report the need for better security controls 
• Limited use as a full sales pipeline tool for some workflows 

Best For 

Manufacturing-adjacent production teams and project-driven operations that need integrated time tracking, job costing, and Xero-connected financial workflows.  

WORKetc 

WORKetc is an all-in-one business management and project management platform that connects CRM, tasks, billing, and support in a unified system. It fits the project management category by linking time tracking, project budgeting, and invoicing within a single workflow.  

With its native Xero integration, WORKetc syncs invoices and financial data to support accounting, budgeting, and financial tracking—helping organizations manage projects, payroll costs, and financial reporting more efficiently.  

Key Features 

• Project Management 
• Time Tracking 
• Billing And Invoicing 
• CRM
• Workflow Automation 

Pricing 

• Starter — $78/month (includes 2 users) 
• Team — $195/month (includes 3 users) 
• Foundations — $395/month (includes 3 users) 
• Enterprise — Custom pricing 

It also offers a free trial.  

Disclaimer: The pricing is subject to change.  

Pros 

• Comprehensive all-in-one platform that connects CRM, projects, and billing 
• Highly customizable workflows to match different business processes 
• Strong customer support and detailed data tracking capabilities 

Cons 

• Navigation can be difficult due to the number of features 
• Some users find time tracking and invoicing workflows less efficient 

Best For 

Manufacturing support teams and payroll-focused operations that need integrated CRM, project tracking, and Xero-connected billing in one platform.  

Simpro

Simpro is a field service and project management platform designed to help trade and manufacturing-related teams manage jobs, resources, and financial workflows in one system. It fits the project management category by connecting scheduling, job costing, time tracking, and invoicing.

Through its Xero integration, Simpro syncs invoices, timesheets, contacts, and payments, enabling accurate accounting, budgeting, and payroll processing—helping businesses keep project performance and financial data aligned.  

Key Features 

• Job And Project Management 
• Scheduling And Dispatch 
• Invoicing And Payments 
• Inventory Management 
• Reporting And Business Intelligence 

Pricing 

Simpro pricing starts at $79/user/month, and it may vary depending on the needs and type of business.  

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.  

Pros  

• Strong job costing and field service management capabilities 
• Robust integration ecosystem including Xero connectivity 
• Comprehensive scheduling and inventory tools 

Cons 

• Steeper learning curve for new users 
• Interface can feel complex due to extensive functionality 

Best For 

Trade contractors and manufacturing-adjacent service teams that need integrated job management, workforce scheduling, and Xero-connected payroll workflows.  

Kantata

Kantata is a professional services automation and project management platform that helps organizations plan resources, track time, and manage project financials in one environment. It belongs in the project management category because it connects delivery workflows with billing and profitability tracking. Through integrations with Xero, Kantata enables synchronization of financial data, invoices, and contacts, helping teams streamline accounting, budgeting, and payroll-related financial visibility alongside project execution.  

Key Features 

• Project Portfolio Management 
• Resource Management 
• Time And Expense Tracking 
• Billing And Revenue Management 
• Reporting And Analytics 

Pricing 

Kantata price starts at $50-$110/user/month. The pricing depends on businesses’ unique requirements and size.  

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.  

Pros 

• Centralizes project planning, time tracking, and financial data in one platform 
• Strong resource management and forecasting capabilities 
• Helpful customer support and implementation assistance 

Cons 

• Some users report the interface can feel outdated or clunky 
• Performance may slow during heavy usage for certain teams 

Best For 

Professional services and manufacturing-linked project teams that require advanced resource planning and Xero-connected financial oversight for labor and project costs.  

Wrike 

Wrike is a cloud‑based project management and collaboration platform that helps teams plan, execute, and track work across complex projects. It fits the project management category by offering task coordination, resource planning, and customizable workflows that support both delivery and financial oversight.  

With Xero integrations available through third‑party connectors, Wrike can sync financial data and invoicing information to streamline accounting, budgeting, and payroll‑related cost tracking—valuable for teams managing projects and finances together.  

Key Features 

• Task And Project Management 
• Gantt And Timeline Views 
• Time Tracking 
• Custom Workflows 
• Reporting And Analytics 

Pricing

• Free — $0 (limited features) 
• Team — $10/user/month 
• Business — $25/user/month 
• Pinnacle: Custom pricing 
• Apex: Custom pricing 
• Enterprise: Custom pricing 

It also offers a 14-day free trial.  

Disclaimer: The pricing is subject to change.  

Pros 

• Flexible project visualization with Gantt and dashboard views 
• Highly customizable workflows to match diverse processes 
• Strong collaboration features for distributed teams 

Cons 

Xero integration requires third‑party tools for full financial sync 

Can be complex to set up for new users 

Best For 

Manufacturing project teams and cross‑functional groups that need flexible workflow automation and Xero‑compatible financial tracking.  

Procore 

Procore is a comprehensive construction project management platform that coordinates planning, documentation, scheduling, and financial workflows in one unified system. It belongs in the project management category because it connects project execution with budgeting, cost tracking, and collaboration across teams.  

While Procore doesn’t natively include a Xero integration, it supports ERP and accounting system syncing to help align project costs, billing, and payroll financial tracking—an important value for teams managing complex construction and manufacturing project finances.  

Key Features 

• Project Management 
• Document Control 
• Budgeting And Cost Tracking 
• Timecard And Field Tools 
• Reporting And Analytics 

Pricing

Procore price starts at $375/month and is customizable as per the specific needs of each business.  

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.  

Pros 

• Centralizes project data, documentation, and workflows for better visibility 
• Strong ecosystem with extensive third‑party integrations and field tools 
• Unlimited user access and cloud‑hosted data storage support large teams 

Cons 

• Implementation complexity can be challenging for smaller firms 
• Some users find reporting and financial modules less intuitive to navigate 

Best For 

Large construction and manufacturing project teams that require end‑to‑end project controls with deep financial and operational visibility.  

Paymo 

Paymo is a project management and work tracking platform that helps teams plan, track, and deliver projects while managing time, billing, and financial performance. It fits the project management category by combining task management, time tracking, and invoicing into one system.  

With its Xero integration, Paymo can sync invoices and financial data, helping teams align accounting, budgeting, and payroll‑related cost tracking with project delivery—especially where financial visibility matters.  

Key Features 

• Task And Project Management 
• Time And Expense Tracking 
• Invoicing And Billing 
• Resource Planning 
• Reporting And Analytics 

Pricing 

• Free — $0 (limited features) 
• Starter — $9.9/month 
• Plus - $15.9/user/month 
• Pro - $23.9/user/month 

It also offers a 15-day free trial.  

Disclaimer: The pricing is subject to change.  

Pros 

• Intuitive and easy to use for planning and time tracking 
• Built‑in invoicing tied to project data 
• Strong reporting features for project profitability 

Cons 

• Limited advanced features compared with enterprise tools 
• Xero integration can require setup time 

Best For 

Small to mid‑sized manufacturing project teams that need simple project tracking with Xero‑linked financial and payroll oversight.  

BQE Core 

BQE Core is a professional services automation and project management platform that helps teams manage projects, time, billing, and financial performance in one unified system. It fits within the project management category because it links task planning, resource utilization, and revenue tracking with core accounting and payroll workflows.

With its Xero integration capabilities, BQE Core can sync invoices, financial data, and timesheets to support budgeting, payroll cost tracking, and overall financial visibility across projects.  

Key Features 

• Project And Task Management 
• Time And Expense Tracking 
• Billing And Invoicing 
• Financial Reporting 
• Resource Planning 

Pricing 

BQE Core price starts at $10-$100/user/month. It depends on the needs of your organization and the number of employees.  

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.  

Pros 

• Robust time tracking and billing features praised by users 
• Customizable dashboards and reporting tools for project financial visibility 
• Helpful customer support and responsive service reported in reviews 

Cons 

• Some users report slow performance and lag under heavy use 
• Learning curve and complexity for new users to fully adopt the system 

Best For 

Professional services and manufacturing project teams that require integrated time tracking and Xero‑connected financial workflows for payroll and billing.  

When selecting project management software that integrates with Xero, it’s important to focus on your team’s specific pain points and use cases to ensure smooth workflows between project delivery and financial management. Here are key considerations: 

• Complex Payroll and Accounting Needs: Choose software that syncs seamlessly with Xero to automate invoice generation, payroll tracking, and expense reconciliation, reducing manual entry errors 
• Project Budgeting and Cost Control: Look for platforms that provide real-time project cost visibility, expense tracking, and profitability reports linked directly to Xero for accurate financial monitoring 
• Resource Management and Scheduling: If your team handles multiple projects or shifts, ensure the software includes resource allocation tools and time tracking that feed into Xero for labor cost analysis 
• Scalability for Team Size and Projects: Select solutions that can grow with your organization, supporting more users, multiple projects, and advanced Xero‑connected workflows as your operations expand 
• Reporting and Compliance Needs: Opt for software that offers customizable reporting dashboards and audit-ready financial data synced with Xero, helping meet regulatory and internal compliance requirements 

• Ease of Use: We assessed the intuitiveness of the interface, learning curve, and workflow simplicity for teams 
• Feature Set: We reviewed project management, time tracking, invoicing, and financial capabilities relevant to Xero integration 
• Pricing Value: We compared cost versus features, flexibility, and ROI for small to large teams 
• Integration Ecosystem: We evaluated native and third‑party integrations, especially with Xero and other accounting tools 
• Scalability: We considered the software’s ability to support growing teams, multiple projects, and complex workflows 

• If you need robust all‑in‑one financial and project controls with deep reporting, choose Scoro 
• If you want a cost‑effective and intuitive solution with solid time and invoice tracking, choose Paymo 
• If your priority is advanced resource planning and profitability insights for complex projects, choose Kantata 
• If you require field service or job costing tied to Xero workflows, choose Simpro 
• If you are focused on flexible workflows and strong collaboration tools across teams, choose Wrike