Leantime

• Leantime pricing starts at $10/user/month on monthly billing and $8/user/month on annual billing for the Pro plan 
• The vendor offers a 14-day free trial as well 
• Single SaaS plan includes all features with no tier-based limitations 
• Free Community Edition plan is available as a self-hosted open-source option 
• Annual billing offers a lower per-user rate compared to monthly billing across the Pro plan
• The Pro plan includes AI tools, strategy boards, OKRs, retrospectives, dashboards, and collaboration features 
• Enterprise requirements, including SSO, audit logs, data residency, and custom integrations, are available on a separate arrangement and not included in the standard Pro plan 

Here’s how Leantime features differ across plans: 

Leantime pricing is structured around a single SaaS plan and a self-hosted open-source edition, with no feature-based tiering across paid users.  

Leantime Community Edition (Free Plan) 

Ideal For: Teams that prefer full control over infrastructure and are comfortable managing setup internally.  

Pricing: $0/user/month 

What To Know About This Plan: The Community Edition provides the core project management framework in a self-hosted environment, with access to task tracking, documentation, time tracking, and basic planning tools. It is commonly used by technical teams that prioritize customization and internal hosting over managed SaaS convenience.

Key Features 

• Self-hosted deployment 
• Task and project management 
• Kanban boards and timelines 
• Wiki and documentation system 
• Time tracking tools 
• Plugin-based extensibility 
• Community support model 

Leantime Pro Plan

Ideal For: Teams that want a managed SaaS environment with full feature access and no infrastructure overhead.

Pricing: $10/user/month (billed monthly) or $8/user/month (billed annually) 

What To Know About This Plan: The Pro plan includes the complete Leantime feature set without restrictions or upgrade tiers. All users operate on the same functional level, with pricing driven only by user count and billing cycle. It combines execution tools with structured planning, AI assistance, and goal alignment features in a single workspace.  

Key Features 

• Unlimited projects and tasks 
• AI-powered task management (500 credits/user/month) 
• OKR and goal tracking 
• Strategy and planning boards 
• Retrospectives and reviews 
• Advanced dashboards and reporting 
• Collaboration tools and notifications 
• Documentation and wiki system 
• Portfolio visibility tools 
• Workflow and task management system 

• Reviewers consistently position Leantime as a cost-efficient alternative to larger platforms, with one user noting it delivers the same core capabilities as more expensive tools without the corresponding price premium 
• The Community Edition's zero-cost self-hosted model is cited as a meaningful option for budget-conscious teams, with users noting it covers core project workflows without any subscription spend
• Several users rate Leantime favorably on value for money, specifically because the single-plan model bundles features that would otherwise require multiple paid tools, timelines, kanban, time tracking, and documentation under one subscription 
• Users evaluating Leantime against pricier alternatives describe it as delivering disproportionate functionality relative to its price point, particularly for small teams that cannot justify enterprise PM software costs 
• A small number of reviewers note that the absence of import functionality from other platforms adds unaccounted migration effort to the total cost of switching, particularly for teams moving from Asana, Monday, or Basecamp 

Selecting the right Leantime plan is primarily a deployment decision rather than a feature decision, since both plans share the same core project management functionality. Consider the following factors before making a decision: 

• Deployment Preference: The Community Edition suits technically capable teams that want full infrastructure control, customization, and zero subscription costs. Pro is the right choice for teams that want a managed, ready-to-use environment without server provisioning or ongoing maintenance overhead 
• Feature Requirements: Teams that need AI-powered task assistance, OKR management, strategy boards, retrospectives, and advanced dashboards need the Pro plan — these capabilities are either excluded or require plugin setup in the Community Edition. Teams whose requirements stay within core task management, time tracking, and documentation can be well-served by the Community Edition 
• AI Usage: The Pro plan includes 500 AI credits/user/month, covering status updates, task coaching, and AI-assisted prioritization. Teams that plan to use AI as an active part of their workflow should account for this when comparing Pro's per-user cost against the total cost of alternative tools that charge separately for AI features 
• Total Cost Of Ownership: The Pro plan's per-user pricing is predictable and scales cleanly with headcount. The Community Edition eliminates subscription costs but introduces infrastructure, maintenance, and technical setup costs that should be calculated against Pro's monthly fee before assuming the self-hosted route is cheaper — particularly for smaller teams without dedicated technical resources 

Leantime's value case is built around two things most project management tools treat separately: structured task execution and the cognitive context behind it. Whether it justifies the per-user cost depends on how much of that broader framework a team will actually use in practice, and whether the deployment model fits their infrastructure preferences.

Value For Money

Leantime Pro offers task management, documentation, time tracking, and goal alignment in one subscription for $10/user/month. Its single-plan model gives all users the same full feature set, avoiding tier-based restrictions. The free Community Edition is a self-hosted option that removes subscription costs and still supports core workflows like tasks, timelines, kanban boards, time tracking, and documentation for teams that can manage their own setup.

Ease Of Use

Leantime is often described as clean and easy to navigate, with many users saying they can start working without heavy onboarding. However, as tasks are linked with milestones, goals, and strategy layers, new users may need some time to understand how everything connects if they are used to simple task lists. Once the structure is understood, daily use becomes simple. A key strength is its neurodivergent-friendly design that includes features like contextual reminders, emotion-based prioritization, and distraction support aimed at users with ADHD, dyslexia, and autism. This makes it accessible compared to standard project management tools that do not include such focused usability support.

Self-Hosted Vs Managed Setup

The most consequential decision in Leantime's pricing model is not which plan to choose; it's how the platform is deployed. The Community Edition provides full core functionality but requires server provisioning, installation, maintenance, and ongoing updates managed internally. The Pro plan removes that overhead entirely and delivers a ready-to-use cloud environment. Teams that prioritize infrastructure control and customization tend to favor the self-hosted route; teams that want fast setup and managed reliability default to Pro.

Leantime operates within a competitive project management software landscape where pricing and feature depth vary across platforms. The tools below are commonly evaluated alternatives, particularly by teams comparing cost, scalability, and workflow capabilities.

Disclaimer: The pricing is subject to change.  

Based on verified user reviews, Leantime has received the following ratings:

• Overall Rating: 4.3/5
• Customer Support: 4/5
• Functionality: 4/5

Choosing the right Leantime setup depends on how structured your project work is and how much you need planning support beyond basic task tracking. It works well for teams that prefer keeping ideas, tasks, timelines, and reporting in one place instead of using separate tools. Small teams and solo users usually adapt quickly, especially if they want something more guided than simple task boards.

For basic workflows, the core features like task management, time tracking, and documentation are usually enough. For teams working with goals, long-term planning, or multiple projects, the Pro plan adds more value with features like strategy boards, OKR support, and AI-based prioritization that help connect daily work with broader goals.

There can be a short adjustment period for users coming from simpler tools, but many users find it more useful after getting familiar with the structure. Leantime is best suited for teams that want one workspace for planning and execution, combining tasks, goals, and tracking in a single system instead of managing separate tools.

What is the starting price of Leantime?

Leantime Pro starts at $10/user/month when billed monthly, while annual billing reduces the cost to $8/user/month with two months free.

Does Leantime offer a free plan?

Yes. Leantime provides a self-hosted Community Edition that is free to use under an AGPLv3 license.

What’s included in Leantime Pro?

Leantime Pro includes AI-powered task management, unlimited projects and to-dos, goal and milestone tracking, time tracking, reporting tools, and 500 AI credits/month.

Can I switch from self-hosted to cloud later?

Yes. Users can move from the Community Edition to the cloud-hosted Pro version if they want managed hosting and additional features.

Is Leantime suitable for small teams?

Yes. Many small teams use Leantime because it combines task management, planning, and reporting in one place without requiring multiple tools.

Does pricing change with team size?

Leantime pricing is /user, so costs scale with the number of active users on the Pro plan. The Community Edition is self-hosted and not tied to per-user SaaS pricing.