OOTI

• OOTI offers two pricing plans: Pro and Agencies 
• Pricing starts at €39/month/collaborator for Pro and from €174/month for Agencies, with additional users from €14 each on the Agencies plan 
• Both plans bill per-user rather than offering a flat organization-wide rate 
• Annual billing is available and may reduce the effective monthly cost compared to monthly subscriptions, depending on the selected plan 
• The Pro tier supports up to 4 collaborators and a single entity, while Agencies supports 5 or more collaborators and unlimited entities
• The Agencies tier adds premium onboarding, tailor-made onboarding meetings, weekly follow-up, and priority service 
• Core project and financial management features, including opportunities, project budgeting, time tracking, and invoicing, are included in both plans
• Advanced administrative capabilities, such as multi-entity management and priority support, are available only on the Agencies plan 
• A 14-day free trial with no credit card required 

Editor's Take On OOTI Pricing: OOTI's pricing is competitive for architecture and design firms that need project management, budgeting, time tracking, and invoicing in a single platform. While the €39/month/collaborator starting price may appear higher than general-purpose project management tools, OOTI includes industry-specific capabilities that often replace multiple standalone systems. For firms managing project profitability, fee proposals, and phase-based budgeting, the platform can deliver stronger value than lower-cost alternatives designed primarily for task management.  

Here’s how OOTI features differ across plans: 

OOTI structures its pricing around two plans designed for firms of different sizes. Pricing is charged per collaborator, meaning costs increase as additional team members are added. The sections below explain who each plan is best suited for, what functionality is included, and where each tier delivers the strongest operational value.  

OOTI Pro Plan 

Ideal For: Independent architects, freelancers, and small studios of up to four collaborators who need project, time, and financial management in one platform without multi-entity complexity.

Pricing: €39/month/collaborator 

What To Know About This Plan  

The Pro plan provides core project management, time tracking, and invoicing capabilities scoped to a single entity. It works well for firms with a stable, small team, but studios that grow past four collaborators or need to manage more than one entity typically move to Agencies.  

Key Features 

• Up To 4 Collaborators 
• 1 Entity Maximum 
• Opportunities And Commercial Pipeline
• Project Creation With Client, Surface, And Budget Details
• Planning Linked To Tasks, Hours, And Costs 
• Time Tracking With Budget Comparisons By Phase 
• Personalized Invoicing And Payment Follow-Up 
• Accounting Integration 
• Normal Onboarding With 1 Audit Call 

OOTI Agencies Plan 

Ideal For: Architecture firms, technical design offices, and growing agencies of five or more collaborators that manage multiple entities, larger project volumes, and more complex billing needs.  

Pricing: From €174/month + €14/month/user 

Note: For a team of five collaborators, the Agencies plan starts at approx. €34.80/collaborator/month before additional users are added, making it less expensive per user than the Pro plan for larger firms.  

What To Know About This Plan 

The Agencies plan expands OOTI into a more comprehensive multi-entity operations platform by removing project and entity limits and adding premium onboarding, tailor-made onboarding meetings, and priority service. The per-user cost decreases as additional collaborators are added beyond the base plan.  

Key Features 

Everything included in the Pro plan, plus: 

• 5 Or More Collaborators 
• Unlimited Entities 
• Unlimited Projects 
• Premium Onboarding Available 
• Tailor-made Onboarding Meetings 
• Weekly Follow-Up 
• Priority Service 
• Custom Fees Proposals And Co-contractor Support 
• Multi-entity Invoicing And Accounting Recaps 

• Across publicly available user reviews, customers generally describe OOTI's pricing as reasonable relative to what the platform replaces, particularly for architecture firms moving away from spreadsheets or older accounting software 
• A recurring theme is that OOTI's free trial made the initial decision easier, with reviewers evaluating several tools before choosing OOTI specifically, citing the free trial and the platform's ease of use as the deciding factors over a competing solution 
• Several reviewers describe the price as fair for what the platform delivers, with one long-time user stating the solution was a strong match for their profession at a very correct price, alongside its ease of use and the team's responsiveness to their needs 
• Cost was also mentioned as a reason for switching away from a previous tool, with reviewers listing price among the main reasons for the change 
• At the same time, a few reviewers noted that extending access to the entire team, including interns, became too expensive under the per-user structure, which reflects a natural tradeoff of per-collaborator pricing for firms with fluctuating or junior-heavy staffing 
• Beyond pricing, reviewers frequently highlight OOTI's architecture-specific workflows, project profitability tracking, and responsive customer support as key reasons for adopting the platform 
• Pricing sentiment appears to vary by firm size. Smaller studios often evaluate OOTI based on its ability to replace multiple tools, while larger firms tend to focus on operational visibility, project profitability tracking, and administrative efficiency.  

OOTI follows a per-collaborator pricing model, meaning subscription costs increase as additional users are added. However, overall costs can still vary depending on how deeply the platform is embedded into daily operations and what additional tools a team relies on alongside it.  

Expert Insight: In practice, the largest cost consideration is often not the subscription itself, but user adoption. Firms that continue relying on spreadsheets for budgeting, resource planning, or invoicing may not realize the full value of OOTI. Organizations evaluating the platform should consider the time savings gained from consolidating project delivery and financial management workflows when calculating total return on investment.  

Choosing between OOTI's plans depends primarily on collaborator count and entity structure, since pricing is charged per user rather than flat-rate.  

• Team Size: Firms with four or fewer collaborators typically fit well with Pro; five or more are better aligned with Agencies, where the per-user cost decreases as more collaborators are added 
• Entity Structure: Independent practices and single-office studios can operate comfortably within Pro's single-entity limit. Firms managing multiple offices or legal entities will need Agencies 
• Onboarding Needs: Firms migrating substantial historical data may benefit from the premium, tailor-made onboarding available on Agencies 
• Billing Preference: Both plans support monthly or annual billing; firms confident in long-term use should weigh the lower effective rate of annual billing 
• Team Composition: Firms extending access to interns, part-time staff, or admin team members should calculate the full per-user cost across all intended users before committing 
• Growth Outlook: Studios expecting to cross the five-collaborator threshold within the next year may find it more efficient to plan for the Agencies tier pricing in advance 

Whether OOTI pricing delivers value depends on how an organization balances collaboration needs, project complexity, and long-term operational scalability. The platform is positioned more as a centralized workspace than a standalone task management tool, which shapes its value depending on team structure.  

Compared with platforms such as BQE, BigTime, and Smartsheet, OOTI focuses more heavily on architecture-specific project workflows and financial management. Firms seeking industry-specific functionality may find greater value in OOTI, while organizations looking primarily for general project coordination may prefer broader work management platforms.  

Value For Money 

OOTI delivers strong value for architecture and design firms that want a single platform built around fee proposals, phase-based budgeting, and invoicing tied directly to project progress. Because pricing scales per collaborator, the per-user cost is most efficient for firms with a stable core team, and less efficient for firms needing broad access for interns or occasional contributors. Compared with generic project management tools, OOTI's value lies in combining project delivery, budgeting, time tracking, invoicing, and profitability monitoring into a single, architecture-focused platform.  

Ease Of Use 

OOTI is generally regarded as straightforward for day-to-day activities such as time entry, project tracking, and invoicing, once a firm becomes familiar with how phases, budgets, and billing connect within the platform.  

Workflow Consolidation 

One of OOTI's key strengths is consolidating project management and financial operations into a single platform tailored to architecture and design practices, reducing reliance on spreadsheets and disconnected accounting tools.  

While OOTI is purpose-built for architecture and design firms, organizations with broader professional services requirements may also evaluate platforms such as BQE, BigTime, Smartsheet, ClickUp, and Bonsai.  

Disclaimer: The pricing is subject to change.  

Based on aggregated user reviews across major software review platforms, OOTI has received the following ratings: 

• Overall rating: 4/5 
• Customer Support: 4/5 
• Functionality: 3/5 

OOTI is best suited for architecture firms, interior designers, and technical design offices that want project management, time tracking, and invoicing built around how design practices actually bill and deliver work. The Pro plan works well for independent architects and small studios managing a single entity. At the same time, Agencies is better suited for firms that need multi-entity support, premium onboarding, and priority service as they grow. The real decision point goes beyond the per-user price. Firms should evaluate whether OOTI can replace multiple disconnected systems used for project planning, budgeting, time tracking, and invoicing. When used as a centralized operations platform, the software may deliver value through administrative efficiency and improved visibility into project profitability rather than through subscription savings alone.  

1. How much does OOTI cost?  

OOTI offers two paid plans. The Pro plan costs €39/month/collaborator for up to four users. The Agencies plan starts from €174/month for five or more collaborators, with additional users priced from €14/month each.  

2. Does OOTI offer a free plan?  

No, OOTI does not offer a free plan, but the platform includes a 14-day free trial with no credit card required.  

3. Does OOTI charge per user?  

Yes, OOTI charges on a per-user basis on both the Pro and Agencies plans.  

4. What is the difference between Pro and Agencies?  

The Pro tier supports up to four collaborators and a single entity. The Agencies tier removes the entity and project limits, adds premium onboarding and priority service, and reduces the per-user cost as more collaborators are added.  

5. Can firms upgrade plans later?  

Yes, firms can upgrade to the Agencies plan as their collaborator count exceeds 4 or when multi-entity support becomes necessary.  

6. Does OOTI include time tracking?  

Yes, OOTI offers time tracking on both plans, with budget comparisons by phase and project.