Todoist

• Todoist offers three predefined plans, including a free tier and two paid tiers, with a clear upgrade path based on features 
• Software pricing is transparent and publicly available, which means that buyers can evaluate costs without engaging with the sales team 
• Users can choose between monthly and yearly subscription plans, pay based on their preferred billing cycle, and manage costs more effectively 
• SOC 2 Type II compliance is available across all Todoist plans, so users do not need to upgrade or pay extra for this level of security 
• Growing teams and organizations that require structured collaboration, centralized control, and scalable project management can upgrade to the Business plan to access shared workspaces, role-based permissions, and administrative features 

The comparison below shows which features are included in each tier: 

Todoist differentiates its plans by expanding project limits, productivity features, and team collaboration capabilities across tiers as follows: 

Todoist’s plans are defined by clear differences in project limits, feature availability, and access to team-level capabilities, with higher tiers unlocking expanded functionality rather than altering the core task management experience.

Beginner 

Ideal For: Individuals and light users who need a simple, no-cost solution to manage daily tasks and basic workflows.

What To Know About This Plan: The Beginner plan is permanently free and does not require any subscription fee, making it accessible for personal use. It provides essential task management capabilities with limited project capacity and basic tracking features, along with integrations for email, calendar, and other tools.

Todoist Beginner Features:

• Smart quick add
• Task reminders
• Flexible list & board layouts
• 3 filter views
• 1 week activity history
• Ramble

Pro 

Ideal For: Professionals and power users who require advanced task organization, planning flexibility, and deeper visibility into their workflows.  

What To Know About This Plan: The Pro plan has a monthly rate of $7 per user, or $5 per user per month when billed annually at $60 per year. It introduces significantly higher limits and enhanced productivity features, including calendar-based planning, custom reminders, and full reporting history, making it suitable for managing complex personal and professional workloads. Users get a seven-day free trial with access to all Pro features. Each account is limited to one trial. When the trial ends, the subscription starts automatically unless canceled. If not continued, the account reverts to the free plan with reduced feature access and usage limits.  

Todoist Pro Features:

• 300 personal projects
• Task duration
• 150 filter views
• Task Assist
• Deadlines
• Unlimited Ramble 

Business 

Ideal For: Growing teams and organizations that need structured collaboration, centralized oversight, and scalable project management across multiple users.  

What To Know About This Plan: The Business plan costs $10 per user per month when billed monthly or $8 per user per month when billed annually at $96 per year, with applicable local taxes. It extends Pro features into a team-focused environment by adding collaboration tools, administrative controls, and high user and project limits, making it suitable for organizations managing shared workflows. Users get 14 days to try all Business features for free. Each team can start one free trial, and once it ends, another trial cannot be started for the same team.  

Todoist Business Features:

• Calendar layout for team projects
• Granular team activity logs
• Shared templates
• Team project folders
• Team billing 

• Many users consider Todoist cost-effective for everyday productivity needs, often describing its pricing as reasonable given the value it delivers 
• Some users note that the subscription cost is minimal in practical terms, and they compare it to small daily expenses 
• However, a few users feel that upgrading from the free plan results in a noticeable price increase, especially for individuals with limited needs 
• Others point out that unlocking advanced capabilities requires moving to higher tiers, which can feel expensive if only specific features are needed 

Although Todoist does not require a formal quote process, organizations can still review key factors such as users, features, and billing cycle to select the right plan. To do so, you should follow this evaluation criteria: 

• Identify the exact number of active users who will use the platform, since pricing is charged per user, and unused accounts still increase costs 
• Determine whether your use case is individual productivity or team-based collaboration, as shared workspaces and permissions are only available in higher tiers 
• Evaluate the specific features your workflows require, such as calendar layout, custom reminders, reporting history, or team permissions, before selecting a plan 
• Estimate the volume of projects and tasks you plan to manage, especially if your operations involve multiple ongoing workflows that require higher limits 
• Compare monthly and annual billing options to balance cost savings with flexibility, depending on how stable your team size and usage are expected to be 
• Structure teams thoughtfully if you are considering the Business plan, since users added to multiple teams are billed separately 

Last but not least, test the platform with a limited group of users before full implementation to confirm feature fit and avoid unnecessary upgrades 

Whether Todoist is worth investing in or not depends on your productivity needs, feature expectations, and how extensively you plan to use the platform. Here’s a breakdown to help you decide: 

Value For Money 

Users generally view it as a cost-effective solution that delivers strong value for everyday productivity. Many highlight that the platform justifies its pricing through reliable performance and consistent task management support. At the same time, some users point out that the full value is realized only after upgrading.  

Ease Of Use 

Users often note that task creation, reminders, and project-based views make it easy to maintain a clear overview, even when handling multiple responsibilities. Task organization across categories, workstreams, and projects keeps workflows structured and reduces clutter. However, some users report that natural language scheduling does not always interpret complex inputs correctly, which requires manual adjustment.  

Todoist has earned an overall rating of 4.6/5. Here are some alternative options with pricing and ratings comparisons: 

Disclaimer: The pricing is subject to change.  

According to user feedback, Todoist has been rated as follows: 

• Overall rating: 4.6/5 
• Customer Support: 4.5 /5 
• Functionality: 4/5 

At this stage, the decision comes down to whether the additional cost of paid plans delivers measurable value for your specific use case: 

• The Beginner plan is sufficient if your workflows remain simple and do not require advanced tracking, planning, or collaboration features.
• The Pro plan is justified when productivity gains from features like reminders, calendar layout, and extended history outweigh the incremental cost.
• The Business plan becomes viable when team coordination, visibility, and administrative control are necessary for ongoing operations.

Instead of focusing only on feature availability, the final decision should be based on whether the selected plan improves efficiency, reduces manual effort, or supports better coordination within your workflows.  

1. Are there any additional costs associated with Todoist?  

Todoist offers a free Beginner plan. Pro and Business plans are priced transparently and offer limited trials. After trials end, charges apply based on the billing cycle, with no hidden fees.  

2. Is there a discount for annual subscriptions or larger teams?  

As of May 2026, Todoist offers 20% savings on annual billing, lowering per-user monthly costs. However, it does not offer volume-based discounts, as pricing scales per user regardless of team size.  

3. Can users cancel their Todoist subscription at any time?  

Yes, users can cancel their subscription at any time through the billing settings. However, the subscription remains active until the end of the current billing period, after which the account is downgraded to the free plan without losing any existing data.  

4. Are refunds available for Todoist subscriptions?  

Refunds are available for Pro and Business plans only if requested within 30 days of subscribing and when billed annually, unless otherwise required by applicable law. Monthly subscriptions are not eligible for refunds.  

5. What is the pricing for a Todoist team?  

Teams can be tested for free with a single team setup. For full collaboration features, users need to upgrade to the Business plan, which is billed per person per team. Each member added to a team incurs a separate cost, and users invited to a Business team also receive Pro features in their personal projects at no additional charge.