BigTime Software

Before diving deeper, here's what you need to understand about how BigTime structures its pricing: 

• BigTime offers /user subscription model 
• It offers four plans: Essentials, Advanced, Premier, and Enterprise 
• All plans are billed annually. There is no monthly billing option available 
• All plans include core capabilities such as time tracking, expense management, invoicing, project portfolio management, and AI-powered assistance 
• Advanced and Premier plans introduce additional features for custom reporting, multi-currency management, budgeting, and approval workflows 
• Enterprise is designed for organizations with complex operational requirements, advanced integrations, and customized workflows 
• Businesses can extend platform functionality through optional modules such as BigTime Quotes, Resource Management, and Data Hub 
• A personalized demo is available for organizations evaluating the platform before purchase 
• Pricing for Advanced, Premier, Enterprise, and add-on modules is available upon request 

Below is how BigTime features differ across all four tiers: 

The section provides an in-depth view of each BigTime pricing plan, including who it is ideal for and what it offers, and specifically what you'd be leaving on the table if you went with a lower tier.  

Essentials 

Pricing: $20/user/month 

Ideal For: Small, fast-growing teams.

What To Know About This Plan: Essentials focuses on the operational fundamentals required to manage projects and get paid efficiently. It includes project management, time tracking, invoicing, and expense management without introducing unnecessary complexity.  

Basic Plan Features:

• Time and expense management
• Project portfolio management
• Billing and invoicing
• Automatic reconciliation
• AI Assistant
• Rate Management
• Approvals
• Mobile App for Time and Expense 
• Standard Report Library 
• QuickBooks and Hubspot Integrations 
• Single Sign On (SSO) 

Advanced 

Pricing: Custom pricing 

Ideal For: Mid-sized organizations looking to scale and automate manual processes 

What To Know About This Plan: Advanced introduces more sophisticated reporting and customization capabilities. It is designed for firms that need greater visibility into project performance and more control over billing workflows.  

Basic Plan Features:

Everything in Essentials, plus: 

• Multi-Currency Expense Management 
• Custom Reports Center 
• Project Templates 
• Custom Invoice Templates 
• DCAA (+)
• Salesforce, Jira Integrations 
• Self-Service Client Portal 
• Standard Dashboards 

Premier 

Pricing: Custom pricing 

Ideal For: Firms dealing with international customers.  

What To Know About This Plan: Premier focuses on financial management and profitability tracking. Organizations managing projects across multiple countries can benefit from expanded currency and budgeting capabilities.  

Basic Plan Features:

Everything In Advanced, plus: 

• Multi-currency invoicing
• Project budgeting 
• Multi-level approvals 
• Custom cost and rate management 
• Sage Intacct, Lacerte, and API Integrations 

Enterprise 

Pricing: Custom pricing 

Ideal For: For organizations with established systems and complex operational requirements.  

What To Know About This Plan: Enterprise is designed for firms requiring deeper integrations, advanced workflows, and customized implementations. It supports businesses operating across multiple departments, locations, and systems.  

Basic Plan Features:

• Enterprise PSA capabilities 
• Custom integrations 
• CFO-focused financial controls 
• Resource management solutions 
• Services CPQ 
• Enterprise-grade customization 
• Dedicated implementation support 

Regardless of the plan you choose, BigTime includes several services that support implementation and day-to-day usage. These include: 

Besides the four core pricing plans, the platform also offers three modules that extend specific parts of the platform. Each one addresses a distinct gap that growing professional services firms typically hit.  

Sell: BigTime Quotes 

BigTime Quotes is designed to simplify the sales-to-delivery process. It enables teams to create accurate project quotes, proposals, and statements of work (SOWs) while reducing manual effort. Once approved, quotes can be converted directly into active projects that help teams avoid duplicate data entry and reduce the risk of scope creep.  

What's Included:

• Generate statements of work (SOWs)/proposal generator 
• Quote builder wizard 
• Templates and services catalog 
• Create reusable templates and service catalogs to quickly build standardized quotes 
• Rate card management 
• Flexible billing models 
• Role-based permissions 
• Approval workflow and version history 
• Search, filter, and sort tools 
• Quote status tracking 
• One-click project creation 
• Client and contact integration 

Plan: BigTime Resource Management 

BigTime Resource Management helps firms allocate the right people to the right projects. Using staffing recommendations and resource planning tools, managers can balance workloads, improve utilization rates, and ensure project teams have the necessary skills to meet client requirements.  

What's Included:

• Demand and capacity planning 
• Resource to demand allocation 
• Staff availability heat map 
• Drag and drop calendar with people assignments 
• Skills, experience, and certifications management 
• Conflict detector or overallocations alerts 
• Time off request module 
• Financial projections based on resource allocation 
• Utilization and availability reports 
• Model financial scenarios 
• Project portfolio profitability forecast 
• Project overhead management 

Analyze: BigTime Data Hub 

BigTime Data Hub serves as a centralized data layer that brings information from multiple systems into one place. It helps organizations improve reporting accuracy, support business intelligence initiatives, and build a stronger foundation for analytics and AI-driven insights.  

Key Features 

• Cross-platform data unification 
• Daily or hourly data synchronization 
• Business intelligence tool compatibility 
• Transparent and clear data labeling 

Important Note: Both Quotes and Resource Management are also available as standalone products if you want them independently of the core BigTime platform.  

Not every business needs the same level of functionality, which is why choosing the right BigTime plan depends on your day-to-day operations rather than just your company size.  Below is the practical breakdown that will help you find a plan that best matches your needs.  

Small Professional Services Teams 

Recommended Plan: Essential 

If your firm needs a professional services automation (PSA) platform rather than a simple time-tracking tool, Essentials is a strong starting point. It's well-suited for firms that rely on project management, time tracking, invoicing, and QuickBooks integration but don't yet require advanced reporting or enterprise-level controls.  

Mid-Sized Organizations That Need Greater Visibility 

Recommended Plan: Advanced 

Organizations that require custom reporting, standardized project templates, and more flexibility in billing workflows may benefit from the Advanced plan. It is particularly suitable for firms that need deeper insight into project performance and operational efficiency as they scale.  

Firms Billing In Multiple Currencies 

Recommended Plan: Premier 

Premier is best for organizations that invoice clients in multiple currencies or require stronger financial controls. Businesses that depend on project budgeting, approval workflows, and detailed cost management can benefit from the additional capabilities available in this tier.  

Multi-Entity Organizations With Complex Operations 

Recommended Plan: Enterprise 

Enterprise is designed for organizations operating across multiple departments, business units, or legal entities. If your firm requires customized workflows, advanced integrations, and consolidated reporting, this plan provides the flexibility needed to support complex business operations.  

Firms Planning To Expand Beyond Core PSA Capabilities 

Recommended Plan: Any Plan + Additional Modules 

Organizations that expect to add proposal management, resource planning, or advanced analytics capabilities can start with the plan that best supports their current operations and expand later. BigTime Quotes, Resource Management, and Data Hub allow firms to extend functionality as business requirements evolve.  

Solo Consultants And Freelancers 

BigTime is primarily designed for professional services teams rather than individual operators. Freelancers and solo consultants with basic time-tracking, invoicing, and project management needs may find lighter-weight solutions more cost-effective and easier to manage.  

The choice to invest in BigTime ultimately comes down to how well it performs in real-time. That's why we have summarized user sentiments below to help you evaluate the strengths and weaknesses of the platform across key areas like ease of use, functionality, customer support, and value for money: 

Ease Of Use 

The platform has received a rating of 4.5/5 for its usability. Most users praise the platform as intuitive and easy to navigate, particularly for time tracking, invoicing, budgeting, and project management. Several reviewers also mention that onboarding new team members is relatively straightforward. However, some users note a learning curve when configuring advanced features or setting up the system for the first time.  

Value For Money 

The software is rated 4.5/5 in terms of value for money, as many users frequently highlight that BigTime combines multiple business functions, such as project management, billing, expense tracking, and reporting, into a single solution. While some smaller firms feel certain plans can become costly as requirements grow, most reviewers believe the platform delivers good value for organizations that rely on billable projects and resource management.  

Customer Support 

The platform scores 4.5/5 for its customer support. Most customers praised the responsiveness of the support team, onboarding assistance, training resources, and knowledge base. Although a few reviewers mention delays in resolving complex issues, overall feedback suggests that support is one of the platform's strongest areas.  

Functionality 

With a rating of 4.5/5, functionality is another area where BigTime performs well. Users appreciate its comprehensive feature set, including time and expense tracking, project budgeting, invoicing, reporting, resource allocation, and QuickBooks integration. Some reviewers would like greater customization in reports, dashboards, and invoicing workflows, but most agree that the platform covers the core needs of professional services firms effectively.  

Based on user feedback and feature verification, BigTime scores: 

• Overall Rating: 4.5/5 
• Ease of Use: 4.5/5 
• Value for Money: 4.5/5 
• Customer Support: 4.5/5 
• Functionality: 4.5/5 

If you're evaluating BigTime, start by identifying the features your firm relies on most, whether that's time tracking, project budgeting, custom reporting, or resource planning. Smaller teams may find Essentials enough for their day-to-day operations, while growing organizations can benefit from the added controls and automation available in Advanced and Premier.  

The best approach is to compare your operational needs against the features included in each plan and choose the option that supports both your current workflows and future growth.  

BigTime Alternatives 

BigTime is a popular professional services automation (PSA) platform that combines project management, time tracking, billing, invoicing, and resource management in a single system. However, if its pricing structure, feature set, or implementation requirements don't align with your organization's needs, you can consider the following alternatives that offer similar capabilities.  

Pro Tip: Each platform offers a different mix of project planning, resource allocation, budgeting, reporting, and billing tools. Comparing features, pricing models, and scalability requirements can help you identify the solution that best fits your firm's operational goals and budget.  

Does BigTime offer a free plan?

Yes, BigTime software offers a free trial to help users explore the platform.

What is BigTime's starting price?

BigTime Essentials starts at $20/user/month, billed annually. That's the entry point that suits small and fast-growing teams.  

What industries does BigTime serve?

BigTime is purpose-built for professional services. Their primary industries are accounting, architecture, consulting, engineering, and IT services.