Best Cloud-Based Project Management Software

Many teams struggle to keep projects organized when tasks, timelines, and communication are scattered across multiple tools. Cloud-based project management software helps centralize workflows, improve visibility, and keep teams aligned on deadlines and priorities. That said, it can be challenging to find the right one with so many options available.

In this guide, we have reviewed the 15 best cloud-based project management tools, evaluating them based on features, usability, pricing value, and real user feedback. Our analysis combines product research, vendor documentation, and verified review platform insights to help you identify the platform that best fits your team’s project management needs.  

1. monday. com - Best For Visual Workflow Management 

monday. com helps teams plan, track, and manage projects using customizable visual boards. The platform enables teams to organize workflows, automate routine processes, and monitor project performance through real-time dashboards. It is widely used by marketing teams, operations teams, and project managers that require flexible project visibility across departments.  

Key Features 

• Customizable project boards for managing workflows and tasks 
• Workflow automation for notifications, task updates, and recurring actions 
• Real-time dashboards for project tracking and reporting 
• Time tracking for monitoring project timelines and team workload 

Pricing 

• Free: $0 
• Basic: $12/seat/month 
• Standard: $14/user/month 
• Pro: $24/user/month 
• Enterprise: Custom pricing 

Disclaimer: The pricing is subject to change.  

Pros 

• Highly customizable workflows for different team needs 
• Intuitive visual interface that simplifies project tracking 
• Strong automation and integration capabilities 

Cons 

• Boards can become cluttered as workflows expand 
• Some users report complexity when managing large projects 

Best For 

Teams that need a highly visual and customizable platform to manage workflows, automate processes, and track project progress across multiple departments.  

2. ClickUp - Best For All-In-One Project And Productivity Management 

ClickUp combines project management, documentation, collaboration, and goal tracking in one workspace. Teams use it to organize tasks, automate workflows, and manage projects across departments. Its flexible architecture makes it popular with startups, product teams, and remote organizations looking for a centralized work management solution.  

Key Features 

• Custom task management with multiple views including List, Board, and Gantt 
• Built-in Docs for project documentation and knowledge management 
• Workflow automation for recurring processes and task updates 
• Custom dashboards for tracking team performance and project metrics 

Pricing 

• Free Forever: $0 
• Unlimited: $10/user/month 
• Business: $19/user/month 
• Enterprise: Custom pricing 

Disclaimer: The pricing is subject to change.  

Pros 

• Highly customizable platform supporting multiple workflows 
• Combines several productivity tools within one system 
• Offers extensive customization for different team and project structures 

Cons 

• Feature-rich interface may feel overwhelming for new users 
• Some users report occasional performance issues with large workspaces 

Best For 

Startups, product teams, and distributed organizations looking for an all-in-one platform to manage tasks, documentation, and collaboration.  

3. Jira - Best For Agile Software Development Teams 

Jira is a project management and issue tracking platform developed by Atlassian. It is widely used by software development teams to manage agile workflows, track bugs, and plan product development sprints. The platform provides tools for backlog prioritization, sprint planning, and integration with DevOps systems used in modern software delivery pipelines.  

Key Features 

• Scrum and Kanban agile boards for sprint planning 
• Issue and bug tracking for software development workflows 
• Backlog management and sprint planning tools 
• Integration with development tools such as Bitbucket and GitHub 

Pricing 

• Free: $0 
• Standard: $9.05/user/month 
• Premium: $18.30/user/month 
• Enterprise: Custom pricing 

Disclaimer: The pricing is subject to change.  

Pros 

• Strong agile project management capabilities 
• Powerful integrations with development and DevOps tools 
• Highly customizable workflows for engineering teams 

Cons 

• Workflow setup can feel overwhelming for simpler projects 
• Interface can be complex for simple project tracking 

Best For 

Software development teams that require agile project management, sprint planning, and issue tracking integrated with DevOps tools.  

4. Trello - Best For Simple Kanban Project Tracking 

Trello helps teams organize tasks using visual boards and cards. Teams can create workflows, assign tasks, and monitor project progress using a simple drag-and-drop interface. Its visual structure makes it especially useful for teams that prefer lightweight project tracking without complex configuration.  

Key Features 

• Kanban boards for organizing projects and workflows 
• Cards and checklists for tracking tasks and subtasks 
• Timeline view for project planning 
• Butler automation for recurring actions 

Pricing 

• Free: $0 
• Standard: $5/user/month 
• Premium: $10/user/month 
• Enterprise: Custom pricing 

Disclaimer: The pricing is subject to change.  

Pros  

• Easy-to-use visual interface for managing tasks 
• Flexible board structure for organizing workflows 
• Helpful for tracking simple team projects 

Cons 

• Limited advanced project reporting capabilities 
• Not ideal for managing complex enterprise projects 

Best For 

Small teams and departments that want a simple Kanban-style platform for organizing tasks and tracking project progress.  

5. Wrike - Best For Enterprise Project Collaboration 

Wrike is a project management platform designed to help organizations plan projects, assign work, and monitor progress across teams. It offers advanced reporting and resource management tools that allow project managers to track timelines and workload distribution. The platform is commonly used by large organizations managing multiple projects simultaneously.  

Key Features 

• Interactive Gantt charts for project scheduling 
• Custom request forms for managing project intake 
• Workload charts for resource management 
• Real-time analytics dashboards for project performance 

Pricing 

• Free: $0 
• Team: $10/user/month 
• Business: $25/user/month 
• Pinnacle: Custom pricing 
• Apex: Custom pricing 

Disclaimer: The pricing is subject to change.  

Pros 

• Strong project visibility through reporting dashboards 
• Effective resource management capabilities 
• Flexible workflow configuration for complex projects 

Cons 

• Interface can feel complex for smaller teams 
• Some users report difficulty navigating large project structures 

Best For 

Enterprises and large teams that need detailed project tracking and workload visibility across multiple departments.  

6. Smartsheet - Best For Spreadsheet-Style Project Management 

Smartsheet combines the familiarity of spreadsheets with project management capabilities. Teams can track tasks, manage timelines, and generate reports while maintaining a spreadsheet-style interface. It is widely used by operations teams and project managers who prefer structured data-driven project planning.  

Key Features 

• Grid view for spreadsheet-style project tracking 
• Gantt charts for project scheduling and timeline planning 
• Automated workflows for task updates and approvals 
• Real-time dashboards for project reporting 

Pricing 

• Pro: $12/member/month 
• Business: $24/member/month 
• Enterprise: Custom pricing 
• Advanced Work Management: Custom pricing 

Disclaimer: The pricing is subject to change.  

Pros 

• Familiar spreadsheet interface for project tracking 
• Powerful reporting and data management features 
• Flexible structure for managing multiple project types 

Cons 

• Advanced project setup may require configuration 
• Some users report slower performance with very large sheets 

Best For 

Operations teams and project managers who prefer spreadsheet-based project planning and reporting.  

7. Airtable - Best For Flexible Database Project Management 

Airtable blends spreadsheet functionality with relational databases for managing projects. Teams can organize tasks, track workflows, and manage project data using customizable tables and views. Its flexible structure allows organizations to design project workflows tailored to their needs.  

Key Features 

• Customizable tables for organizing project data 
• Multiple project views including grid, calendar, and kanban 
• Automations for workflow actions and task updates 
• Dashboards for tracking project progress 

Pricing 

• Free: $0 
• Team: $20/user/month (billed annually) 
• Business: $45/user/month (billed annually) 
• Enterprise: Custom pricing 

Disclaimer: The pricing is subject to change.  

Pros 

• Highly flexible structure for managing project workflows 
• Strong data organization capabilities 
• Useful for building custom project tracking systems 

Cons 

• May require time to design custom workflows 
• Some users report complexity when managing large datasets 

Best For 

Teams that want a flexible database-style system for organizing project data and workflows.  

8. Basecamp - Best For Team Communication And Task Coordination 

Basecamp is a cloud collaboration and project management platform designed to help teams coordinate tasks and discussions in one workspace. It provides tools for managing to-do lists, sharing files, and tracking project conversations. The platform focuses on simplifying project communication for teams working on shared initiatives.  

Key Features 

• To-do lists for organizing project tasks 
• Message boards for team discussions 
• Schedule tools for tracking project deadlines 
• File sharing and document storage 

Pricing 

• Basecamp: $0 
• Basecamp Plus: $15/user/month 
• Basecamp Pro Unlimited: $299/month 

Disclaimer: The pricing is subject to change.  

Pros 

• Centralized workspace for project communication 
• Simple interface for managing tasks 
• Effective for coordinating team updates 

Cons 

• Limited advanced reporting capabilities 
• Some users report fewer customization options 

Best For 

Small teams and agencies that want a simple platform for coordinating tasks and project communication.  

9. Odoo Projects - Best For Integrated Business Project Management 

Odoo Projects is a project management module within the Odoo ERP platform that allows teams to manage tasks, track project progress, and monitor workloads. The system connects project activities with other business processes such as sales, accounting, and customer management. This makes it useful for organizations managing projects alongside operational workflows.  

Key Features 

• Task management for organizing project activities 
• Timesheets for tracking work hours 
• Project milestones for monitoring progress 
• Kanban boards for visual task tracking 

Pricing 

• One App Free: $0 
• Standard: $8.95/user/month 
• Custom: $13.60/user/month 

Disclaimer: The pricing is subject to change.  

Pros 

• Strong connection between projects and business operations 
• Flexible task tracking capabilities 
• Useful for managing service-based projects 

Cons 

• Project module functionality depends on overall Odoo setup 
• Some users report complexity during initial configuration 

Best For 

Organizations that want project management tightly connected with broader business operations.  

10. Netsuite - Best For Project And Financial Management 

NetSuite is an enterprise management platform that includes project management capabilities within its ERP system. It allows organizations to plan projects, manage resources, and track financial performance throughout project lifecycles. The platform is commonly used by mid-sized and large companies managing complex operational projects.  

Key Features 

• Project planning tools for managing timelines 
• Resource allocation for project staffing 
• Project costing and financial tracking 
• Project dashboards for monitoring progress 

Pricing 

NetSuite pricing starts at $99/user/month, with custom pricing available based on business needs and requirements.  

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.  

Pros 

• Strong project financial tracking capabilities 
• Effective for managing large operational projects 
• Robust reporting for project performance 

Cons 

• Primarily suited for larger organizations 
• Some users report complexity in project setup 

Best For 

Mid-sized and large organizations that need project management tied to financial tracking and operational planning.  

11. Teamwork - Best For Client Project Management 

Teamwork is designed for organizations delivering client projects. It provides tools for planning tasks, tracking project progress, and monitoring team workloads. The platform is commonly used by agencies and service teams managing multiple client engagements simultaneously.  

Key Features 

• Task lists and milestones for organizing project work 
• Workload management for balancing team capacity 
• Time tracking for monitoring billable hours 
• Project reporting dashboards 

Pricing 

• Free: $0 
• Deliver: $13.99/user/month 
• Grow: $25.99/user/month 
• Scale: Custom pricing 

Disclaimer: The pricing is subject to change.  

Pros 

• Useful tools for managing client projects 
• Clear task tracking and milestone planning 
• Helpful reporting for project progress 

Cons 

• Some users report limitations in advanced analytics
• Interface customization options can be limited

Best For 

Agencies and service teams managing multiple client projects and deliverables.  

12. Notion- Best For Documentation-Driven Project Management 

Notion functions as a flexible digital workspace where teams can combine project planning, documentation, and knowledge management. Teams use it to create knowledge bases, track projects, and organize collaborative workflows. Its flexible structure allows teams to build customized project systems using pages, databases, and templates.  

Key Features 

Custom databases for organizing project tasks 

• Project boards and timelines for workflow tracking 
• Collaborative documents for project planning 
• Templates for project workflows 

Pricing 

• Free: $0 
• Plus: $12/member/month 
• Business: $24/member/month 
• Enterprise: Custom pricing 

Disclaimer: The pricing is subject to change.  

Pros 

• Flexible workspace for organizing project knowledge 
• Useful for combining documentation and project tracking 
• Strong customization options for workflows 

Cons 

• Project reporting features are relatively limited 
• Large workspaces may become difficult to structure 

Best For 

Teams that want to combine documentation, knowledge management, and project tracking in one workspace.  

13. LiquidPlanner - Best For Predictive Project Scheduling 

LiquidPlanner (Tempo) is a cloud-based project management platform designed to help teams plan projects using predictive scheduling. The system automatically adjusts timelines based on task priorities and team capacity. This makes it useful for organizations managing complex project timelines with shifting priorities.  

Key Features 

• Predictive scheduling for project timelines 
• Workload management for balancing team capacity 
• Project dashboards for performance tracking 
• Time tracking for project monitoring 

Pricing 

• Essentials: $15/user/month 
• Professional: $28/user/month 
• Ultimate: $42/user/month 

Disclaimer: Pricing references are based on publicly available third-party information and industry benchmarks. Actual costs may vary.  

Pros 

• Advanced scheduling capabilities for complex projects 
• Strong workload management tools 
• Helpful project forecasting features 

Cons 

• Interface may feel complex for new users 
• Some users report limited customization options 

Best For 

Teams managing complex projects that require predictive scheduling and workload forecasting.  

14. Bitrix24- Best For Collaboration And Project Coordination 

Bitrix24 is a cloud collaboration platform that includes project management tools for organizing tasks, tracking progress, and coordinating teams. The platform combines project management with communication and document management features. This allows teams to manage projects while maintaining centralized communication.  

Key Features 

• Task management with kanban boards 
• Project timelines for tracking milestones 
• Workgroup collaboration tools 
• Project reporting dashboards 

Pricing 

• Free: $0 
• Basic: $61/organization/month 
• Standard: $124/organization/month 
• Professional: $249/organization/month 
• Enterprise: $499/organization/month 

Disclaimer: The pricing is subject to change.  

Pros

• Strong collaboration features for teams 
• Useful task tracking tools 
• Comprehensive platform for managing team activities 

Cons 

• Interface can feel crowded for some users 
• Some users report navigation challenges 

Best For 

Teams that want project management combined with collaboration and team communication tools.  

15. ProjectManager- Best For Hybrid Project Planning 

ProjectManager is a project management platform designed to help teams plan projects, track tasks, and monitor timelines. It supports both agile and traditional project planning methods, allowing teams to manage workflows using multiple project views. The platform is used by project managers who need structured project planning tools.  

Key Features 

• Gantt charts for project planning and scheduling 
• Kanban boards for visual workflow management 
• Project dashboards for monitoring progress 
• Task management tools for organizing work 

Pricing 

• Team: $18/user/month 
• Business: $28/user/month 
• Enterprise: Custom pricing 

Disclaimer: The pricing is subject to change.  

Pros 

• Strong project planning tools for structured workflows 
• Clear dashboards for tracking project performance 
• Useful visual project views for task tracking 

Cons 

• Some users report limited advanced analytics 
• Customization options can be limited for complex projects 

Best For 

Project managers who need structured planning tools and multiple project views for managing complex project timelines.  

Choosing the right cloud-based project management software starts with identifying your team’s workflow challenges and project requirements. Different platforms focus on different strengths, such as visual task tracking, agile development, or enterprise resource planning. Before selecting a solution, evaluate how the platform fits your team’s daily operations and project complexity.  

Consider your pain points and use cases: 

• Teams struggling with task visibility may benefit from visual workflow tools 
• Organizations managing complex timelines should look for advanced scheduling capabilities 
• Teams handling multiple projects need strong reporting and dashboard features 
• Service-based businesses should prioritize workload tracking and time monitoring 
• Growing companies should choose platforms that support scaling project operations 

To identify the best cloud-based project management software, we evaluated each platform using a combination of product capabilities, user feedback, and real-world project management requirements.  

• Ease Of Use: We reviewed how intuitive each platform is for teams managing daily workflows and project tracking 
• Feature Set: Platforms were assessed based on core project management capabilities such as task tracking, dashboards, automation, and project views 
• Pricing Value: We compared pricing tiers relative to the features provided and the types of teams each platform supports 
• Scalability: We evaluated whether each platform can support growing teams, larger project portfolios, and increasing operational complexity 

• If you want visual workflow management, choose monday. com 
• If you want an all-in-one productivity workspace, choose ClickUp 
• If you manage agile software development projects, choose Jira 
• If you need simple kanban project tracking, choose Trello 
• If you prefer spreadsheet-style project planning, choose Smartsheet 
• If you manage enterprise-scale project operations, choose Wrike