Best PM Software With Mobile Apps

Managing projects across teams and locations often leads to missed updates and fragmented communication. Project management software with mobile apps helps teams stay connected, track progress, and respond in real time. In this guide, we review 15 tools based on features, usability, scalability, and overall value. Our analysis is informed by platform capabilities and insights gathered from verified user reviews across leading software marketplaces.

1.monday. com – Best For Workflow Automation

monday. com structures project execution through customizable workflows, automation rules, and visual tracking tools. Teams can standardize recurring processes, assign ownership, and monitor progress through dashboards that update in real time. It works well for organizations managing multiple workflows that require consistency and operational visibility.

Key Features

• Customizable boards for managing workflows and projects
• Automation for repetitive tasks and processes
• Dashboards for tracking project data and performance
• Resource and workload management tools

Pricing

Work Management:

• Free: $0
• Basic: $12/seat/month
• Standard: $14/seat/month
• Pro: $24/seat/month
• Enterprise: Custom pricing

CRM:

• Basic: $18/seat/month
• Standard: $25/seat/month
• Pro: $41/seat/month
• Ultimate: Custom pricing

Dev:

• Basic: $12/seat/month
• Standard: $14.5/seat/month
• Pro: $25/seat/month
• Enterprise: Custom pricing

Service:

• Standard: $34/seat/month
• Pro: $52/seat/month
• Enterprise: Custom pricing

Disclaimer: The pricing is subject to change.

Pros

• Enhances project visibility through centralized tracking and shared team accountability
• Custom workflows support diverse operational processes across multiple departments efficiently
• Improves deadline adherence with structured task ownership and progress monitoring

Cons

• Complex projects may require additional structuring to maintain clarity and control
• Workflow scaling can introduce inconsistencies across larger multi-project environments

Best For

Teams coordinating cross-functional workflows with automation and real-time progress tracking.

2.ClickUp – Best For All-In-One Project Management

ClickUp consolidates tasks, documents, goals, and team communication into a single platform, reducing dependency on separate tools. Its flexible hierarchy allows teams to organize work across projects while maintaining visibility into priorities and timelines. This makes it suitable for teams that want centralized control over both planning and execution.

Key Features

• Multiple views, including list, board, and Gantt
• Document creation and knowledge management
• Custom fields and workflows for task organization
• Time tracking and reporting tools

Pricing

• Free Forever: $0
• Unlimited: $10/user/month
• Business: $19/user/month
• Enterprise: Custom pricing

Disclaimer: The pricing is subject to change.

Pros

• Unifies work processes into one system, reducing dependency on multiple tools
• Improves productivity by structuring tasks within clear hierarchical organization systems
• Supports efficient planning with flexible project views and customizable workflows

Cons

• Feature depth can lead to operational complexity for structured project environments
• Over-customization may reduce consistency across teams managing shared workflows

Best For

Teams seeking centralized control over tasks, documentation, and project execution.

3.Trello – Best For Visual Task Management

Trello organizes work using a board-and-card system that allows teams to track tasks through different stages of completion. Its intuitive layout simplifies task movement, making it easier to manage workflows without complex configurations. It is commonly used by teams that prefer a clear, visual representation of progress.

Key Features

• Kanban boards with drag-and-drop cards
• Checklists and due dates for task tracking
• Power-Ups for extending functionality
• Automation using Butler for workflows

Pricing

• Free: $0/month
• Standard: $6/user/month
• Premium: $12.50/user/month
• Enterprise: $17.50/user/month (billed annually)

Disclaimer: The pricing is subject to change.

Pros

• Simplifies task tracking through an intuitive board-based workflow organization structure
• Improves team coordination by clearly visualizing task stages and responsibilities
• Supports quick onboarding with straightforward task movement across workflow stages

Cons

• Limited depth for managing complex projects with multiple dependencies and workflows
• Scaling projects may reduce visibility when handling multiple boards simultaneously

Best For

Small teams managing workflows visually with simple task progression tracking.

4.Wrike – Best For Enterprise Project Management

Wrike supports large-scale project coordination with advanced reporting, workload management, and customizable workflows. Teams can track multiple projects simultaneously while gaining insights into performance and resource allocation. It is designed for organizations that require structured planning and detailed oversight across departments.

Key Features

• Custom workflows and request forms
• Time tracking and resource management
• Proofing and approval tools
• Advanced reporting and analytics

Pricing

• Free: $0
• Team: $10/user/month
• Business: $25/user/month
• Pinnacle: Custom pricing
• Apex: Custom pricing

Disclaimer: The pricing is subject to change.

Pros

• Enhances project oversight with detailed reporting and performance tracking tools
• Improves resource allocation through structured workload and capacity management systems
• Supports complex workflows with customizable processes tailored to organizational needs

Cons

• High project complexity may require additional configuration to maintain workflow clarity
• Managing multiple layers of data can reduce operational efficiency without a proper structure

Best For

Enterprises require structured planning, reporting, and resource management across projects.

5.Smartsheet – Best For Spreadsheet-Based Project Tracking

Smartsheet extends traditional spreadsheet functionality with features for task tracking, automation, and collaboration. Teams can manage projects in a familiar grid format while adding workflows and reporting capabilities. It is well-suited for users who prefer spreadsheet-style planning but need more structured project oversight.

Key Features

• Spreadsheet-style project management interface
• Automation workflows and approvals
• Resource management tools
• Reporting and analytics dashboards

Pricing

• Pro: $12/member/month
• Business: $24/member/month
• Enterprise: Custom pricing

Disclaimer: The pricing is subject to change.

Pros

• Bridges spreadsheet familiarity with advanced project tracking and workflow capabilities
• Improves reporting accuracy with structured data organization and centralized project tracking
• Supports large-scale coordination with flexible data-driven project management workflows

Cons

• Complex sheet structures may reduce clarity when managing highly dynamic project workflows
• Advanced features require a structured data setup for effective project visibility

Best For

Teams managing projects using structured, spreadsheet-style planning environments.

6.Jira – Best For Agile Development Teams

Jira is designed to support Agile project management through sprint planning, backlog prioritization, and issue tracking. Development teams can organize work into iterations while maintaining visibility into progress and blockers. It is widely adopted in software environments that follow structured Agile methodologies.

Key Features

• Scrum and Kanban boards for Agile workflows
• Issue tracking and bug management
• Sprint and backlog planning tools
• Integration with development tools

Pricing

• Free: $0
• Standard: $9.05/user/month
• Premium: $18.30/user/month
• Enterprise: Custom pricing

Disclaimer: The pricing is subject to change.

Pros

• Enables structured sprint planning with clear backlog prioritization and task tracking
• Improves issue resolution through detailed tracking of bugs and development tasks
• Supports iterative workflows that align development progress with project objectives

Cons

• Non-technical teams may struggle to adapt workflows for general project use
• Managing non-development projects may reduce efficiency compared to simpler tools

Best For

Development teams managing Agile workflows, sprints, and issue tracking processes.

7.Teamwork – Best For Client Project Management

Teamwork enables teams to manage client-facing projects with tools for task tracking, time logging, and billing. It helps organize deliverables, monitor deadlines, and maintain transparency with clients throughout project lifecycles. This makes it particularly useful for agencies and service-based teams.

Key Features

• Task and milestone tracking for project delivery
• Time tracking for billable work
• Client collaboration features
• Budgeting and project cost tracking

Pricing

• Free: $0
• Basics: $9.99/user/month
• Accelerate: $24.99/user/month
• Optimize: Custom pricing
• Enterprise: Custom pricing

Disclaimer: The pricing is subject to change.

Pros

• Improves client project delivery with clear task ownership and milestone tracking
• Supports accountability through detailed time tracking for billable project work
• Enhances client collaboration with transparent project progress and communication

Cons

• Managing large portfolios may require additional structuring for consistent oversight
• Complex project dependencies may be harder to track across multiple client workflows

Best For

Agencies handling client projects with structured delivery and time tracking.

8.Notion – Best For Integrated Workspace Management

Notion combines documentation, databases, and task management into a flexible workspace that can be customized for different workflows. Teams can create structured systems for knowledge sharing while also tracking ongoing projects. It is often used by teams that need both content organization and project coordination in one place.

Key Features

• All-in-one workspace for notes, tasks, and databases
• Custom templates for workflows
• Database functionality for organizing data
• Wiki-style documentation for knowledge sharing

Pricing

• Free: $0
• Plus: $12/member/month
• Business: $24/member/month
• Enterprise: Custom pricing

Disclaimer: The pricing is subject to change.

Pros

• Combines knowledge sharing and task tracking within a unified collaborative workspace
• Supports flexible workflows by allowing teams to design custom organizational systems
• Improves information accessibility with structured content and centralized documentation

Cons

• Large-scale project tracking may lack structure for managing complex workflows effectively
• Database flexibility may lead to inconsistent processes across different team structures

Best For

Teams combining documentation, knowledge management, and lightweight project tracking.

9.Airtable – Best For Database-Driven Project Organization

Airtable blends database functionality with project tracking, allowing teams to structure workflows around relational data. Projects can be managed through customizable views such as grids, calendars, and boards. It is particularly effective for teams handling complex datasets alongside project execution.

Key Features

• Relational database structure for project data
• Multiple views, including grid and calendar
• Custom forms for data collection
• Automation for repetitive workflows

Pricing

• Free: $0
• Team: $24/user/month
• Business: $54/user/month
• Enterprise: Custom pricing

Disclaimer: The pricing is subject to change.

Pros

• Organizes complex datasets with relational structures supporting project tracking workflows
• Enhances flexibility with customizable views tailored to different project requirements
• Improves operational visibility by linking project data across multiple structured systems

Cons

• Complex data relationships may require additional setup for effective workflow management
• Scaling databases can reduce clarity without consistent data structure management

Best For

Teams managing structured data alongside project workflows and operational tracking.

10.Zoho Projects – Best For Cost-Effective Project Management

Zoho Projects provides core project management features, including task tracking, time management, and collaboration within an affordable platform. Teams can plan projects, assign responsibilities, and monitor progress without requiring significant investment. It is commonly used by small to mid-sized businesses seeking value-driven solutions.

Key Features

• Task and milestone tracking
• Time tracking and collaboration tools
• Document management features
• Issue tracking for project risks

Pricing

• Free: $0
• Premium: $4/user/month
• Enterprise: $8/user/month
• Ultimate: $12/user/month
• Zoho Project Plus: Custom pricing

Disclaimer: The pricing is subject to change.

Pros

• Supports structured planning with clear task dependencies and milestone tracking
• Improves team coordination through integrated collaboration and project tracking features
• Enhances accountability with detailed tracking of progress across project phases

Cons

• Advanced project tracking may require additional configuration for complex workflows
• Managing multiple large projects can reduce visibility without a structured organization

Best For

Small teams needing structured planning with built-in tracking and collaboration tools.

11.Basecamp – Best For Simple Team Collaboration

Basecamp focuses on simplifying team communication and task organization through centralized message boards, to-do lists, and schedules. It reduces complexity by limiting feature overload while still supporting structured collaboration. Teams that prioritize clarity and ease of use often adopt it for everyday project coordination.

Key Features

• Message boards for team discussions
• To-do lists for task management
• File sharing and storage
• Client collaboration features

Pricing

• Basecamp: $0
• Basecamp Plus: $15/user/month
• Basecamp Pro Unlimited: $299/month

Disclaimer: The pricing is subject to change.

Pros

• Centralizes communication, reducing dependency on scattered messaging and email threads
• Improves team coordination with structured task lists and shared project schedules
• Encourages transparency through shared updates and centralized project communication channels

Cons

• Limited support for managing complex workflows with dependencies and advanced tracking
• Scaling project structures may reduce clarity across larger team environments

Best For

Teams prioritize simple communication and task coordination without complex workflows.

12.Todoist – Best For Personal Task Management

Todoist helps users manage tasks with priority levels, due dates, and simple organizational structures. It allows individuals and small teams to maintain daily productivity without complex project setups. Its lightweight design makes it suitable for tracking personal and small-scale work.

Key Features

• Task prioritization and labeling
• Recurring due dates for tasks
• Project organization with sections
• Productivity tracking features

Pricing

• Beginner: $0
• Pro: $7/user/month
• Business: $10/user/month

Disclaimer: The pricing is subject to change.

Pros

• Improves personal productivity through structured task prioritization and deadline tracking
• Supports consistent task completion with recurring scheduling and reminder functionality
• Enhances organization with simple project categorization and task grouping features

Cons

• Limited capability for managing large-scale collaborative project workflows effectively
• Lacks depth for handling complex multi-team project coordination requirements

Best For

Individuals managing personal tasks and lightweight team productivity workflows.

13.Hive – Best For Marketing Project Workflows

Hive supports project execution through multiple views, built-in collaboration tools, and workflow automation tailored to fast-paced environments. Teams can manage campaigns, track deliverables, and coordinate work in real time. It is often used by marketing and creative teams handling dynamic project requirements.

Key Features

• Multiple project views, including Gantt and Kanban
• Time tracking and resource management
• Proofing and approval workflows
• Built-in messaging tools

Pricing

• Free: $0
• Starter: $1.50/user/month
• Teams: $5/user/month
• Enterprise: Custom Pricing

Disclaimer: The pricing is subject to change.

Pros

• Improves campaign coordination through centralized task tracking and communication tools
• Supports fast execution with flexible workflows tailored to dynamic project requirements
• Enhances visibility into project progress with multiple structured planning views

Cons

• Complex projects may require additional structure for maintaining workflow consistency
• Managing multiple campaigns simultaneously can reduce clarity without structured processes

Best For

Marketing teams managing fast-moving campaigns with collaborative execution workflows.

14.Nifty – Best For Milestone-Based Planning

Nifty combines roadmap planning with task management, allowing teams to track progress through defined milestones. Projects can be structured around timelines that connect daily tasks with broader goals. It is suited for teams that need both planning visibility and execution tracking in one system.

Key Features

• Roadmaps for project planning
• Task management with milestones
• Team collaboration tools
• File sharing capabilities

Pricing

• Free: $0
• Personal: $12/member/month
• Business: $25/member/month
• Enterprise: Custom pricing

Disclaimer: The pricing is subject to change.

Pros

• Aligns daily tasks with long-term goals through structured milestone tracking systems
• Improves planning visibility with integrated timelines and roadmap-based project tracking
• Supports team coordination through shared progress tracking and collaboration tools

Cons

• Complex project structures may require additional setup for effective workflow clarity
• Managing large datasets can reduce usability without consistent project organization

Best For

Teams planning projects around milestones and long-term roadmap alignment.

15.ProofHub – Best For Centralized Project Control

ProofHub provides a unified platform for managing tasks, team communication, and project approvals. It helps teams consolidate workflows into a single system, reducing the need for multiple tools. This approach is beneficial for organizations seeking centralized control over project activities and collaboration.

Key Features

• Task management with workflows
• Proofing tools for approvals
• Time tracking for productivity
• Team communication tools

Pricing

• Essential: $45/month
• Ultimate Control: $89/month

Disclaimer: The pricing is subject to change.

Pros

• Centralizes project execution with tasks, discussions, and approvals in one system
• Improves team coordination through shared workflows and structured communication channels
• Enhances visibility with unified tracking of tasks and project progress updates

Cons

• Advanced project structures may require additional customization for effective tracking
• Large-scale project management can reduce clarity without structured workflow organization

Best For

Teams needing centralized control over tasks, approvals, and internal collaboration.

Choosing the right project management software with mobile apps depends on how your team manages work across locations, devices, and timelines. Mobile access is essential for teams that need to track progress, respond to updates, and manage tasks without being tied to a desktop environment. The right platform should ensure continuity, visibility, and coordination regardless of where work happens.

Consider the following when evaluating options:

• Ability to manage tasks, deadlines, and updates seamlessly across mobile and desktop environments
• Support for real-time collaboration, ensuring teams stay aligned while working remotely
• Tools for tracking progress, assigning responsibilities, and monitoring project status on the go
• Features that enable quick updates, notifications, and communication without workflow disruption
• Flexibility to support different project types, from simple task tracking to complex workflows

To identify the best project management software with mobile apps, we assessed platforms based on their ability to support real-time work management across devices. Our evaluation focused on tools that enable teams to stay productive, maintain visibility, and coordinate tasks efficiently in both office and remote environments.

• Ease Of Use: Evaluated how easily users can manage tasks, updates, and workflows through mobile interfaces
• Feature Set: Considered capabilities such as task management, collaboration, automation, and reporting
• Pricing Value: Assessed whether the available features justify the cost for teams of different sizes
• Integration Ecosystem: Reviewed compatibility with commonly used productivity and communication tools
• Scalability: Examined whether the platform can support growing teams and increasing project complexity

• If you need structured workflows with strong automation and visibility, choose: monday. com
• If you want an all-in-one workspace for managing tasks, docs, and collaboration, choose: ClickUp
• If you prefer a simple visual system for tracking tasks and progress, choose: Trello
• If you manage complex projects requiring reporting and resource planning, choose: Wrike
• If you organize work through structured data and flexible project views, choose: Airtable